Ombudsman’s Office – Output Groups
WRITTEN QUESTIONS
11th Assembly
16/04/2010
154. Ombudsman’s Office – Output Groups
Mr Elferink to for Justice and Attorney-General
QUESTION
- In relation to your portfolio areas within the Ombudsman’s Office would you kindly respond to the following questions by output group in the department:
- 1. How many personnel are employed to perform Human Resources functions within the Department? At what position level are they employed?
3. How many instances have occurred where the department has made errors in respect to payments to or allowances for members of the department? Can you please explain these instances?
4. What interdepartmental charges are applied to managing the payroll? Is there a differential in cost for different position levels, if so what are these differences in cost?
5. How are costs determined between departments in relation to payroll costs, including transfers and relocation of staff?
6. What is the budget of the Human Resources functional area of the Department?
7. What is the breakdown of the Human Resources budget to employee payments, travel, accommodation and training?
8. Do the same staffs manage executive contracts as manage non-executive staff members? If not, how many in manage executive contracts and what are their position levels, and how many manage non-executive contract staff and what are their levels?
9. How many complaints have been made in the Department in relation to workplace bullying and harassment?
10. How much has been spent to date on advertising employee positions, and can you provide a breakdown of these costs?
11. What is the attrition rate of staff in the human resources area of the department?
12. What is the current state of employment in the Human resources department, that is, are all position filled, if not are there any positions with staff on higher duties, if so how many, at what level and for how long, and are their positions vacant, if so how many, at what level and for how long?
- 13. In 2009, how much has been spent on relocation cost for commencement of employment and either completion or termination of employment (removalists, airfares, accommodation and allowances) in the Department.
14. Please provide a breakdown per business unit.
15. How much is budgeted for relocation and other appointment and termination expenses in 2009/10.
- 16. How much was spent by the Department in 2009 on advertising and marketing programs (and up to 1 April 2010).
17. What was each of those programs and what was the cost of each of those programs?
- 18. As of 1 April 2010, what is the current staffing of the department, by level?
19. How many of these positions were substantively filled and how many were filled by persons acting in positions or are temporary appointments?
20. What was the rate of turnover of staff in the department in 2009?
21. What is the rate per level?
22. How many vacant positions are there in the Department as a whole?
23. How long, in total days, have permanent positions been vacant in the department?
24. In relation to all vacant positions, what is the breakdown of recruitment actions by:
- (a) selection process commenced; and
(b) selection process (including position advertising) not commenced.
26. In the period 1 January 2008 to 1 April 2010, how many positions have been advertised by “expression of interest”?
27. In the period 1 January 2008 to 1 April 2010, how many temporary contracts have been extended, broken down by the number of times extended?
28. How many times has the department sought permission from the Commissioner to extend a contract beyond a third extension?
29. If permission has been sought, what recruitment action has taken place?
30. Per position level, what is the average length of time taken for recruitment from advertising to successful applicant?
31. What is the number of positions that have been filled by the recruitment of an existing public servant, and how many from the general public?
32. In 2009, how many positions have been reclassified in the department? What are the level of those positions?
33. How many permanent unattached employees do you have in your agency? What levels are they?
34. How much has been spent on training and skilling unattached employees? What was the training provided?
35. How many unattached employees have successfully gained nominal positions within the agency or gained employment in another agency in 2009.
36. How many have resigned?
37. What is the average cost of recruiting staff to the department?
38. How much is allocated on average, to each staff member for training and improvement?
39. What is the average length of stay of staff in the department? Please break this down by position level.
- 40. What is the policy of the department of carry over recreation leave, in particular, how many weeks are allowed to be carried over between years?
41. As of 1 April 2010, how many staff have more than this amount carried over, and what is the cost of this leave being held?
42. In relation to NTPS staff as of 1 April 2010:
(a) what is the total amount of accrued leave in the department, broken down by long service leave and recreation leave. What is the financial value of that leave;
(b) what is the highest individual amount of accrued leave at each position level;
(c) what is the current total of sick leave entitlement of employees in the department; and
(d) how many days sick leave were taken in 2009?
(a) what is the total amount of accrued leave in the department, broken down by long service leave and recreation leave? What is the financial value of that leave;
(b) what is the highest individual amount of accrued leave at each employee level;
(c) what is the current total of sick leave entitlement of employees in the department; and
(d) how many days sick leave were taken in 2009, at each employee level?
45. As at today, how many workers are currently on workers compensation? At what level and is there an expected return date?
46. In 2009 how many workers are or were on sick leave or extended leave (excluding recreation leave), longer than 3 weeks, at what level, and for what reason? Are there any still on extended leave?
47. Do you have any personnel under the old Commonwealth superannuation scheme and if so, what is the liability? What are the optimal retirement ages for such staff based on superannuation benefit definitions, what are ages of those people, and what are their position levels in the public service? If there are nurses, teachers or police in the CSS, how many are there, at what level and what are their ages?
48. Do they still have nt public servants who were employed in the 80’s and eligible for return flight to Adelaide every 2 years? How many and at what level?
- 49. In relation to Apprentices and Graduates, in 2009:
(a) how many graduates started with the department;
(b) how many have completed the year;
(c) how many how won nominal positions;
(d) how many have left the NTG, and what was the time each stayed within the NTG before leaving; and
(e) how much sick leave has been taken on average by graduates and apprentices?
(a) how many employees do you have in your department that recognise themselves as indigenous;
(b) what are the levels of their positions held;
(c) how many at each level;
(d) how many are tenured and at what level;
(e) how many are temporary and at what levels;
(f) how many are acting up in positions and at what level;
(g) how many have completed the year;
(h) how many have left the NTG; and
(i) how much sick leave was taken, on average?
- 51. In regard to employee entitlements, for 2009:
(a) In addition to salary how much was paid in employee allowances;
(b) what are these allowances, to what level do they apply and what is the annual estimated cost; and
(c) do allowances these attract the 9% Superannuation Guarantee Levy, and if so, which allowances?
- 52. How many credit cards have been issued to department staff?
53. How many repayment transactions (and the value) for personal items and services are outstanding?
54. How many reports of the improper use of Information Technology have been made?
55. How many reports resulted in formal disciplinary action?
- 56. How much was spent on insurance expenses in 2009, further broken down by worker and employee insurances, physical plant and equipment insurances and other insurances?
57. What areas of the department are self-insured? What areas are commercially insured? If there are areas that are commercially insured, who provides this insurance, when is it due for renewal and what is the cost of this insurance provision and does it attract any thresholds under which insurance is not provided or any payments on item replacement?
- 58. How many tonnes of CO2 did the department emit in 2009?
59. How many tonnes of CO2 did the department emit in 2008?
60. What programs and strategies were introduced to reduce CO2 emissions across the department in 2009?
61. Has a target for departmental CO2 emissions been set for the coming financial year -
- (a) If yes, what % reduction is that from 2009; and
(b) If no, why has a target not been set.
- 62. How much was spent on vehicles by the Department in 2009?
63. How many vehicles does the Department have responsibility for?
64. What is the change, if any, in these vehicle numbers from 2008?
65. What proportion of those vehicles meet the emission standard of 5.5 out of 10 under the Commonwealth Government’s Green Vehicle Guide?
66. How many vehicles are home garaged?
67. What is the policy in relation to home garaging vehicles?
68. What position levels have vehicles attached or are allowed to home garage?
- 69. How much was spent on travel in 2009, broken down by intrastate, interstate and international fares, accommodation and other expenses?
- 70. What was the cost of power and water to the department in 2009?
71. What is the projected cost for power and water to the department in 2010?
- 72. List the public events/conferences/forums that were sponsored by the department from 1 January 2009 to 1 April 2010 and what are projected for 2010/11?
73. What is the level of sponsorship provided in terms of financial support or in kind support?
- 75. What is the department’s budget for advertising for the 09/10 reporting year?
75. How much is year to date expenditure? Please breakdown into newspaper, radio and TV?
76. What advertising campaigns have been undertaken or will be undertaken by the department in 2009/10?
77. In 2009 how many consultancies were let in the year, at what cost, how many were NT firms and how many interstate and what was the value of those intra-territory and those interstate?
ANSWER
Answered on 11/06/2010
HR Unit Questions: |
1 How many personnel are employed to perform Human Resources functions within the Department? At what position level are they employed? |
The Department does not have a dedicated HR section. HR functions are performed by the Business Manager (A06) and make up approximately 20% of that position. |
2 How many personnel are employed to perform or assist in the Payroll functions within the Department? At what position level are they employed? |
None, Whole of Government Payroll Services are provided by DBE. |
3 How many instances have occurred where the department has made errors in respect to payments to or allowances for members of the department? Can you please explain these instances? |
No overpayments recorded for this Agency. |
4 What interdepartmental charges are applied to managing the payroll? Is there a differential in cost for different position levels, if so what are these differences in cost?
DBE Payroll Services are charged to agencies on a notional basis. There is no cost differential for position levels. The cost differentials are between commencements, terminations, manually processed (PTR) transactions (ie payroll officer processing a transaction) and automatically processed pay (PTR) transactions (ie pay system processing a transaction). The information provided in the below table is Notional Charges issued to Agencies for Payroll Services during the period 01/07/2009 til 31/3/2010: Customer Name Short Description Total Amount Ombudsman & Health Complaints Commission - SLA Notional Billing Only HR Systems $ 5,405.00 Payroll Auto PTRs $ 585.00 Payroll Commencement $ 1,560.00 Payroll Employees $ 2,428.96 Payroll Manual PTRs $ 1,390.00 Payroll Termination $ 1,560.00 Grand Total $ 12,928.96 | |
5 | How are costs determined between departments in relation to payroll costs, including transfers and relocation of staff? |
Agency is too small to require internal transfers, where there is a transfer to another department costs negotiated on a case by case basis. Generally, the recruiting agency covers relocation costs. With regard to Transfer dates these are agreed between the agencies and DBE payroll is notified of date of action. | |
6 | What is the budget of the Human Resources functional area of the Department? |
As the Department does not have a dedicated HR area no specific Human Resources functional area budget exists. |
The components of the Ombudsman’s budget allocated to Employee payments and other employee related operational payments for the 12 months ending 30/6/10 are detailed below : Employee Payments Annual Budget (000's) Actual 2009/10* (000's) Salaries(+) 1351 1442 Payroll Tax 106 110 Fringe Benefits Tax 18 17 Higher Duties 30 37 Superannuation 147 153 Rec Leave 122 172 Leave Loading 13 17 Allowances 4 6 TOTAL 1791 1954 (+)Salaries figure also includes salary sacrifice amounts, airfares and other similar employee payments. Operational Costs Annual Budget (000's) Actual 2009/10* (000's) Duty Fares & Accommodation 49 19 Training & Study 27 16 Travelling Allowance 5 9 TOTAL 81 44 *Figures are actual to May 2010 and estimated for June 2010. | |
8 | Do the same staffs manage executive contracts as manage non-executive staff members? If not, how many in manage executive contracts and what are their position levels, and how many manage non-executive contract staff and what are their levels? |
DBE’s Whole of Government Payroll Services manages non executive, and contract executive. | |
9 | How many complaints have been made in the Department in relation to workplace bullying and harassment? |
Nil formal complaints processed |
Provided is total spend for the period, with publishing costs for International, Local, National Publications and advertisement production Costs: Advertising Costs for 2009/2010 to 01/04/2010 DEPARTMENT NAME International Local National Production Grand Total Ombudsman’s Office $ 461 $ 461 | |
11 | What is the attrition rate of staff in the human resources area of the department? |
N/A – No HR Area only one staff member who has been with the Department all year. | |
12 | What is the current state of employment in the Human resources department, that is, are all position filled, if not are there any positions with staff on higher duties, if so how many, at what level and for how long, and are their positions vacant, if so how many, at what level and for how long? |
N/A – No HR Area only one staff member who has been with the Department all year at nominal level. |
Relocation Costs: |
13 In 2009, how much has been spent on relocation cost for commencement of employment and either completion or termination of employment (removalists, airfares, accommodation and allowances) in the Department |
Nil |
14 Please provide a breakdown per business unit |
N/A |
15 How much is budgeted for relocation and other appointment and termination expenses in 2009/10 |
The agency allocates $3000 of it’s operational budget to cover all recruitment related expenses. |
Marketing: |
16 How much was spent by the Department in 2009 on advertising and marketing programs (and up to 1 April 2010) |
The Department conducted one major advertising Campaign this year to highlight legislative changes in the Ombudsman Act which came in on the 1st July 2009 and new powers created under the act. A re-branding exercise was conducted at the same time. After closing down the Alice Springs Office due to budgetary restraints the office also conducted Access and Awareness sessions in Alice Springs and 28 Regional Communities. |
17 What was each of those programs and what was the cost of each of those programs? |
A brief breakdown of Advertising & Marketing costs in 2009/20 F/yr is outlined below: Promotional Expenses TV Expenses - Airtime of Adverts 17,060.00 Advertising Materials - Development & Printing 4,553.43 Newspaper Advertising - Promoting Awareness in Alice Springs 969.30 Total Costs 22,582.73
*Expenses were also incurred in Travel ($1897.37), Accommodation ($1,841.65) and Travel Allowance ($1537.14) while conducting Access and Awareness sessions in Alice Springs and 28 regional centres. Total of $5,276.16 which is included in Travel, TA and Accommodation totals at Q7, not in above totals. |
Worker Turnover: |
18 As of 1 April 2010, what is the current staffing of the department, by level? |
Below is the total FTE figures for the Department at the 30 March 2010: - The column titled 'Total FTE' represents staff paid during a pay period on a full-time equivalent figure. - FTE counts each staff member as a percentage of the pay received that fortnight. Ie a staff member who receives 10 days wages is counted as "1", whilst a person who receives 4 days wages is counted as "0.4". - The figures includes staff employed on a permanent, temporary, Executive Contract and Casual basis - Data is at Payday 20, 31 March, 2010. Regular FTE reporting to government is FTE based on a monthly average. State Id State DescriptionClassn Classification Total FTE 5 OmbudsmanAO2 ADMINISTRATIVE OFFICER 2 1 5 OmbudsmanAO3 ADMINISTRATIVE OFFICER 3 3 5 OmbudsmanAO4 ADMINISTRATIVE OFFICER 4 2 5 OmbudsmanAO5 ADMINISTRATIVE OFFICER 5 1.95 5 OmbudsmanAO6 ADMINISTRATIVE OFFICER 6 1 5 OmbudsmanAO7 ADMINISTRATIVE OFFICER 7 6 5 OmbudsmanAQF3A NTPS APPRENTICESHIP AQF3 LEVEL A 0.28 5 OmbudsmanEO1C EXECUTIVE OFFICER 1 - EXECUTIVE CONTRACT 1 5 OmbudsmanEO2C EXECUTIVE OFFICER 2 - EXECUTIVE CONTRACT 2 5 OmbudsmanEO5C EXECUTIVE OFFICER 5 - EXECUTIVE CONTRACT 1
|
19 How many of these positions were substantively filled and how many were filled by persons acting in positions or are temporary appointments? |
State Code State DescriptionPerm Staff Held in Nominal Posn Perm Staff Not in Nominal Posn (*)Temporary staff 5 OMB Ombudsman9
4 9 Permanent staff working in their nominal position. Perm Staff Not in Nominal Posn Permanent staff working temporary transfers or that are not held against a nominal position. (*)Temporary Staff Temporary staff include staff on temporary employment contracts, casuals, board members, executive contractors, apprentices and graduates. The numbers represent 'Head Count' for both operative and in-operative staff and include Casuals, Board Members, Executive Contractors, Apprentices and Graduates but excludes previous staff being paid workers compensation payments. Staff not employed full-time are counted as one in Head Count numbers. |
20 What was the rate of turnover of staff in the department in 2009? |
State Code State Name Staff Turnover % 5 Ombudsman 33.5
|
21 What is the rate per level? |
State State Description Classn Classification Description Turnover % 5 Ombudsman AO2 ADMINISTRATIVE OFFICER 2 0.00 5 Ombudsman AO3 ADMINISTRATIVE OFFICER 3 36.10 5 Ombudsman AO4 ADMINISTRATIVE OFFICER 4 0.00 5 Ombudsman AO5 ADMINISTRATIVE OFFICER 5 50.76 5 Ombudsman AO6 ADMINISTRATIVE OFFICER 6 0.00 5 Ombudsman AO7 ADMINISTRATIVE OFFICER 7 58.91 5 Ombudsman AQ3SA NTPS ADULT APPRENTICESHIP AQF3 LEVEL A 0.00 5 Ombudsman AQF3A NTPS APPRENTICESHIP AQF3 LEVEL A 0.00 5 Ombudsman EO1 EXECUTIVE OFFICER 1 100.00 5 Ombudsman EO1C EXECUTIVE OFFICER 1 - EXECUTIVE CONTRACT 0.00 5 Ombudsman EO2C EXECUTIVE OFFICER 2 - EXECUTIVE CONTRACT 0.00 5 Ombudsman EO3C EXECUTIVE OFFICER 3 - EXECUTIVE CONTRACT 0.00 5 Ombudsman EO5C EXECUTIVE OFFICER 5 - EXECUTIVE CONTRACT 0.00
|
22 How many vacant positions are there in the Department as a whole?
Posn Classn Nomocc Nom AGS ActoccAct AGS ProgramState StructureStructure Description 2890 AO5 Vacant Vacant 15101D 5 155AOmbudsman O 15337 AO7Vacant Vacant 15201D 5 155AOmbudsman O | |
23 | How long, in total days, have permanent positions been vacant in the department? |
2890 AO5Vacant 321 Days 15337 AO7Vacant 363 Days | |
24 | In relation to all vacant positions, what is the breakdown of recruitment actions by: |
(a) selection process commenced; and | |
Nil – No funding to fill positions | |
(b) selection process (including position advertising) not commenced | |
2 – No funding to fill positions permanently | |
25 | How many staff are currently employed on a temporary contract? |
9 – As per Q19 | |
26 | In the period 1 January 2008 to 1 April 2010, how many positions have been advertised by “expression of interest”? |
Office of the Ombudsman – 5 Ombudsman and Health Complaints Commission – 4 |
Extended Once Extended Twice Extended x3 Extended x4 Extended x5 Extended x6 Extended x7 Extended x8 # Contracts affected Total No. of Contract extension processed. OMB 4
4 4 | |||
28 | How many times has the department sought permission from the Commissioner to extend a contract beyond a third extension? | ||
Nil | |||
29 | If permission has been sought, what recruitment action has taken place? | ||
N/A | |||
30 | Per position level, what is the average length of time taken for recruitment from advertising to successful applicant? | ||
Agency Designation Average Days Office of the Ombudsman AO6 31.00 AO7
36.00 *Time is based on number of working days between the advertising of a position, and the gazetting of the successful applicant on the NT Employment Opportunities website. | |||
31 | What is the number of positions that have been filled by the recruitment of an existing public servant, and how many from the general public? | ||
Agency External Recruit NTG Employee Not Declared Total Office of the Ombudsman 3 2 0 5 Note: The reporting source is based on a voluntary declaration by the applicant when applying for a job. Information is collected in advertised recruitment actions for permanent and temporary staff, not including Expression of Interest recruitment. This report represents recruitment actioned during period of 01/07/2009 to 31/03/2010. |
1x A07 to EC01 (23/1/2009) 1x E01 to EC02 (04/3/2009) 2x A03 to A04 (05/1/2009) | |
33 | How many permanent unattached employees do you have in your agency? What levels are they? |
State State DescriptionClassn Classn Description Unattached Officer Numbers 5 OMB OmbudsmanAO3 ADMIN OFF 3 1 5 OMB OmbudsmanAO7 ADMIN OFF 7 2
| |
34 | How much has been spent on training and skilling unattached employees? What was the training provided? |
Nil – All Unattached officers are on leave or been on temporary transfer to another agency for over 12 months and are unexpected to return. | |
35 | How many unattached employees have successfully gained nominal positions within the agency or gained employment in another agency in 2009 |
1 – Gained employment in another agency | |
36 | How many have resigned? |
Nil | |
37 | What is the average cost of recruiting staff to the department? |
Staff recruitment costs for each permanent position include the following: Advertising: $285.00 Payroll Commencement: $260.00 – Notional |
Total Training and study budget is $27,000 which includes conference registrations and formal study. This averages out to $1,500 per staff member per year. In addition 4 staff per year have places in Certificate IV courses at CDU in return for services to CDU by the Ombudsman’s Office (Value $9,000.00) | |
39 | What is the average length of stay of staff in the department? Please break this down by position level |
State Id StateClassn Classification Average Length Of Service in Years 5 OMB OmbudsmanAO2 ADMIN OFF 2 0.00 5 OMB OmbudsmanAO3 ADMIN OFF 3 0.00 5 OMB OmbudsmanAO4 ADMIN OFF 4 2.50 5 OMB OmbudsmanAO5 ADMIN OFF 5 1.00 5 OMB OmbudsmanAO6 ADMIN OFF 6 1.00 5 OMB OmbudsmanAO7 ADMIN OFF 7 0.83 5 OMB OmbudsmanAQF3A NTPS APPRENTICE 1.00 5 OMB OmbudsmanEO1 EXEC OFFICER 1 2.00 5 OMB OmbudsmanEO2 EXEC OFF 2 4.00 5 OMB OmbudsmanEO2C EXEC OFF 2 CNTR 12.00 5 OMB OmbudsmanEO5C EXEC OFF 5 CNTR 4.00
|
Leave Liabilities: |
40 What is the policy of the department of carry over recreation leave, in particular, how many weeks are allowed to be carried over between years? |
This is determined by the EBA and OCPE. |
41 As of 1 April 2010, how many staff have more than this amount carried over, and what is the cost of this leave being held? |
N/A |
42 In relation to NTPS staff as of 1 April 2010: |
(a) what is the total amount of accrued leave in the department, broken down by long service leave and recreation leave, what is the financial value of that leave; |
Gas Gas Org DescriptionOrg LSL Leave Accrued Months LSL Leave Accrued Entitlement 15 Ombudsman58.7 $374,176.47 Footnote: Actual LSL values used for employees with greater than 10 years of servicePro-rata LSL values used for employees with less than 10 years of service GAS Gas Org DescriptionOrg Rec Leave Accrued Decimal Days Rec Leave Accrued Entitlement Leave Bonus 15 Ombudsman703.4 $185,322.46 $14,664.00 Footnote: If no previous credit has been entered, then pro-rata recreation leave will calculate from 1 January last.For employees who commenced after this date, the commencement date is used in the calculation. |
(b) what is the highest individual amount of accrued leave at each position level;
Org Gas Org DescriptionCurrent Classn Classification Description Rec Accrued in Days 15 OmbudsmanAO2 ADMIN OFF 2 21.5 15 OmbudsmanAO3 ADMIN OFF 3 44.0 15 OmbudsmanAO4 ADMIN OFF 4 16.0 15 OmbudsmanAO5 ADMIN OFF 5 58.5 15 OmbudsmanAO6 ADMIN OFF 6 43.6 15 OmbudsmanAO7 ADMIN OFF 7 20.5 15 OmbudsmanAQF3A NTPS APPRENTICE 22.2 15 OmbudsmanEO1C EXEC OFF 1 CNTR 24.7 15 OmbudsmanEO2C EXEC OFF 2 CNTR 41.5 15 OmbudsmanEO5C EXEC OFF 5 CNTR 34.2
Gas Org Gas Org DescriptionCurrent Classn Classification Description LSL Accrued in Months 15 OmbudsmanAO2 ADMIN OFF 2 0.22 15 OmbudsmanAO3 ADMIN OFF 3 1.05 15 OmbudsmanAO4 ADMIN OFF 4 1.25 15 OmbudsmanAO5 ADMIN OFF 5 8.4 15 OmbudsmanAO6 ADMIN OFF 6 2.7 15 OmbudsmanAO7 ADMIN OFF 7 1.9 15 OmbudsmanAQF3A NTPS APPRENTICE 0.32 15 OmbudsmanEO1C EXEC OFF 1 CNTR 0.7 15 OmbudsmanEO2C EXEC OFF 2 CNTR 13.22 15 OmbudsmanEO5C EXEC OFF 5 CNTR 1.35
| |
(c) what is the current total of sick leave entitlement of employees in the department; and | |
State Code State DescriptionSick Leave Balance in Weeks 5 Ombudsman 202.83 Footnote: Individual sick leave balance does not include pro-rata entitlement after last credit |
(d) how many days sick leave were taken in 2009?
State Code State Description Total Sick Leave Days Taken 5 Ombudsman164.38 | |
43 | In relation to Contract (ECO1 and above) staff as of 1 April 2010: |
(a) what is the total amount of accrued leave in the department, broken down by long service leave and recreation leave? (b) What is the financial value of that leave; | |
GAS Gas Org DescriptionOrg Rec Leave Accrued Decimal Days Rec Leave Accrued Entitlement Leave Bonus 15 Ombudsman220.4 $100,962.69 $0.00 Footnote: If no previous credit has been entered, then pro-rata recreation leave will calculate from 1 January last.For employees who commenced after this date, the commencement date is used in the calculation. Gas Gas Org DescriptionOrg LSL Leave Accrued Months LSL Leave Accrued Entitlement 15 Ombudsman31.91 262916.36 Footnote: Actual LSL values used for employees with greater than 10 years of servicePro-rata LSL values used for employees with less than 10 years of service | |
(b) what is the highest individual amount of accrued leave at each employee level; | |
Org Gas Org DescriptionCurrent Classn Classification Description Rec Accrued in Days 15 OmbudsmanEO1C EXEC OFF 1 CNTR 24.7 15 OmbudsmanEO2C EXEC OFF 2 CNTR 41.5 15 OmbudsmanEO5C EXEC OFF 5 CNTR 34.2 Footnote: If no previous credit has been entered, then pro-rata recreation leave will calculate from 1 January last.For employees who commenced after this date, the commencement date is used in the calculation. Gas Org Gas Org DescriptionCurrent Classn Classification Description LSL Accrued in Months 15 OmbudsmanEO1C EXEC OFF 1 CNTR 0.7 15 OmbudsmanEO2C EXEC OFF 2 CNTR 13.22 15 OmbudsmanEO5C EXEC OFF 5 CNTR 1.35
| |
(c) what is the current total of sick leave entitlement of employees in the department; and | |
State Code State DescriptionSick Leave Balance in Weeks 5 Ombudsman 115.47 Footnote: Individual sick leave balance does not include pro-rata entitlement after last credit | |
(d) how many days sick leave were taken in 2009, at each employee level? | |
State State DescriptionClassification Classification Description Sick Leave Days Taken 5 OmbudsmanEO2C EXECUTIVE OFFICER 2 - EXECUTIVE CONTRACT 12.00 5 OmbudsmanEO5C EXECUTIVE OFFICER 5 - EXECUTIVE CONTRACT 3.00
| |
44 | How many people received workers compensation 2009, at what position level and geographic location and how long for each person? |
Nil leave for workers compensation 1 Minor Claim – A05 Darwin Total Cost: 1,226.96 for medical expenses. | |
45 | As at today, how many workers are currently on workers compensation? At what level and is there an expected return date? |
Nil |
State Id StateClassn ClassificationSick Compo LSL Misc Total Paid Unpaid Staff 5 OMB OmbudsmanAO3 ADMIN OFF 3 1 1 5 OMB OmbudsmanAO7 ADMIN OFF 7 1 1 | |
47 | Do you have any personnel under the old Commonwealth superannuation scheme and if so, what is the liability? What are the optimal retirement ages for such staff based on superannuation benefit definitions, what are ages of those people, and what are their position levels in the public service? If there are nurses, teachers or police in the CSS, how many are there, at what level and what are their ages? |
No | |
48 | Do they still have nt public servants who were employed in the 80’s and eligible for return flight to Adelaide every 2 years? How many and at what level? |
State Description Classn Total OMB Ombudsman AO5 1 OMB Ombudsman Total 1
|
Entry Level Recruitment: |
49 In relation to Apprentices and Graduates, in 2009: |
(a) how many graduates started with the department; |
Nil Graduates (only 1 Apprentice every year) |
(b) how many have completed the year; |
- |
(c) how many how won nominal positions; |
- |
(d) how many have left the NTG, and what was the time each stayed within the NTG before leaving; and |
- |
(e) how much sick leave has been taken on average by graduates and apprentices? |
The '"Average Sick Days Per Person" calculation is derived from the Total Sick Leave Days divided by the Number of Staff State State DescriptionNumber of Staff Number of Staff Total Sick Leave Days Average Sick Days Per Person 5 OMB OmbudsmanApprentices 1 8.46 8.46 Numbers listed cover all Apprentices and Graduates that use the following classifications. It does not cover any Graduates or Apprentices that may be recorded against other classifications within PIPS (e.g. AO4 / AO5). Graduates: GRADT Apprentices: AQF3A, AQ3SA, SBA, AQF3B, AQ3SB, SBA02, AQF3C, AQ3SC, AQF4A, AQ4SA, GOVAM, AQF4B, AQ4SB, GOVA1,AQF4C, AQ4SC, GOVA2 |
(a) how many employees do you have in your department that recognise themselves as indigenous; | |
State State DescriptionNumber of Staff 5 OMB Ombudsman3
| |
(b) what are the levels of their positions held; | |
(c) how many at each level; | |
(d) how many are tenured and at what level; | |
(e) how many are temporary and at what levels; | |
The below table indicates those employees that recognise themselves as indigenous broken into permanent and temporary. It has not been broken into levels due to privacy concerns State State Description Permanent Temporary Total Staff 5 OMB Ombudsman2
1 3 | |
(f) how many are acting up in positions and at what level; | |
Nil | |
(g) how many have completed the year; | |
All | |
(h) how many have left the NTG; and | |
Nil | |
(i) how much sick leave was taken, on average? | |
Elect not to respond – inappropriate question to ask |
Allowances: |
51 In regard to employee entitlements, for 2009: |
(a) In addition to salary how much was paid in employee allowances; |
State Code State DescriptionTotal Allowances including Salary 5 Ombudsman $29,270.97 Footnote: Excludes Salary, Rec and LSL leave
|
(b) what are these allowances, to what level do they apply and what is the annual estimated cost; and |
State Allow Code Allowance DescClassn Classification Description Total Amount 5 Ombudsman ALW002 NT Allowance AO4 ADMINISTRATIVE OFFICER 4 $1,177.93 5 Ombudsman ALW002 NT Allowance AO7 ADMINISTRATIVE OFFICER 7 $3,115.70 5 Ombudsman ALW002 NT Allowance EO1 EXECUTIVE OFFICER 1 $73.62 5 Ombudsman ALW117 First Aid Allowance AO5 ADMINISTRATIVE OFFICER 5 $409.28 5 Ombudsman ALW117 First Aid Allowance EO1 EXECUTIVE OFFICER 1 $19.92 5 Ombudsman ALW634 Sitting Fee with SG BM BOARD MEMBERS $213.33 5 Ombudsman HDA001 Higher Duties Allow AO2 ADMINISTRATIVE OFFICER 2 $1,929.02 5 Ombudsman HDA001 Higher Duties Allow AO3 ADMINISTRATIVE OFFICER 3 $2,071.21 5 Ombudsman HDA001 Higher Duties Allow AO4 ADMINISTRATIVE OFFICER 4 $276.82 5 Ombudsman HDA001 Higher Duties Allow AO6 ADMINISTRATIVE OFFICER 6 $1,863.09 5 Ombudsman HDA001 Higher Duties Allow AO7 ADMINISTRATIVE OFFICER 7 $146.54 5 Ombudsman HDA001 Higher Duties Allow EO1 EXECUTIVE OFFICER 1 $2,506.19 5 Ombudsman HDA001 Higher Duties Allow EO2 EXECUTIVE OFFICER 2 $1,077.00 5 Ombudsman HDA001 Higher Duties Allow EO2C EXECUTIVE OFFICER 2 - EXECUTIVE CONTRACT $892.01 5 Ombudsman HDA001 Higher Duties Allow EO3C EXECUTIVE OFFICER 3 - EXECUTIVE CONTRACT $954.34 5 Ombudsman LVB001 Leave Bonus AO3 ADMINISTRATIVE OFFICER 3 $1,023.34 5 Ombudsman LVB001 Leave Bonus AO6 ADMINISTRATIVE OFFICER 6 $1,128.00 5 Ombudsman LVB002 Leave Bonus Taxed AO4 ADMINISTRATIVE OFFICER 4 $1,042.30 5 Ombudsman LVB002 Leave Bonus Taxed AO5 ADMINISTRATIVE OFFICER 5 $1,097.00 5 Ombudsman LVB002 Leave Bonus Taxed AO7 ADMINISTRATIVE OFFICER 7 $3,139.09 5 Ombudsman LVB002 Leave Bonus Taxed AQF3A NTPS APPRENTICESHIP AQF3 LEVEL A $328.13 5 Ombudsman LVB005 Pro Rata Leave Bonus 99999 UPTAKE $731.33 5 Ombudsman LVB005 Pro Rata Leave Bonus AO7 ADMINISTRATIVE OFFICER 7 $658.00 5 Ombudsman LVB005 *Pro Rata Leave Bonus EO1C EXECUTIVE OFFICER 1 - EXECUTIVE CONTRACT *$1,645.50 5 Ombudsman LVB005 *Pro Rata Leave Bonus EO2C EXECUTIVE OFFICER 2 - EXECUTIVE CONTRACT *$1,674.58 5 Ombudsman PNL300 OT AO3 ADMINISTRATIVE OFFICER 3 $77.70 *Accrued while permanent, ECO’s do not get a leave bonus |
(c) do allowances these attract the 9% Superannuation Guarantee Levy, and if so, which allowances? |
ALW11701 First Aid - Senior |
NTPS Code of Conduct: |
52 How many credit cards have been issued to department staff? |
3 in total |
53 How many repayment transactions (and the value) for personal items and services are outstanding? |
Nil – No personal transactions have been make on Corporate Cards |
54 How many reports of the improper use of Information Technology have been made? |
Nil |
55 How many reports resulted in formal disciplinary action? |
N/A |
Insurance: |
56 How much was spent on insurance expenses in 2009, further broken down by worker and employee insurances, physical plant and equipment insurances and other insurances? |
Motor Vehicle Insurance: $1815.02 |
57 What areas of the department are self-insured? What areas are commercially insured? If there are areas that are commercially insured, who provides this insurance, when is it due for renewal and what is the cost of this insurance provision and does it attract any thresholds under which insurance is not provided or any payments on item replacement? |
The Agency holds a commercial insurance policy with TIO to cover the two contracted fleet vehicles. The Policy details are outlined below: Type of Fleet: Government Departments Geographical Limits: Over 800km Radius from Depot Number of Units: 2 Maximum Any One Unit: $30000 Maximum Any One Rig: $30000 Maximum Value at Depot: $60000 Total Sum Insured: $60000 Third Party Liability: $5000000 Clauses: Windscreen cover (Sedans, Station Wagon, Utility & 41W) If your vehicle is a Sedan, Station Wagon, Utility or 4W] and your windscreen is damaged, you may claim a maximum of: * two windscreen repairs without any payment of any excess, and * one windscreen replacement without any payment of any excess - The benefit applies for each 12 month period of insurance and is limited to the front windscreen only. We will not affect your no claim bonus entitlement. Renewal terms 2006—2007 Comprehensive $ 675.00 per unit (+ GST & Stamp Duty) Minimum premium in respect of vehicles added for short term $ 337.50 per vehicle or pro rate, whichever is the greater Excess in respect of vehicles traveling greater than 1,000 kms from “home base” subject to an excess of $ 1,000 plus Age/Inexperience Excess where applicable. |
Climate Change: |
58 How many tonnes of CO2 did the department emit in 2009? |
Emissions from NT Fleet vehicles for this period was 2.5 Building CO2 Emission information is not available for this agency. |
59 How many tonnes of CO2 did the department emit in 2008? |
Emissions from NT Fleet vehicles for this period was 5.5 Building CO2 Emission information is not available for this agency. |
60 What programs and strategies were introduced to reduce CO2 emissions across the department in 2009? |
The Ombudsman’s office has adopted whole of Government strategies to reduce carbon emissions under its control during 2008-09. |
61 Has a target for departmental CO2 emissions been set for the coming financial year - |
No - The Ombudsman’s Office is working towards the reduction target set in the Northern Territory Greening the Fleet Strategy that aims to reduce emissions form the Territory Government’s passenger and light commercial fleet by 20% by 2014 and 50% by 2020. However no agency specific target has been set. As Building emissions data is not available for this agency it is difficult to set targets on building emissions. |
(a) If yes, what % reduction is that from 2009; and (b) If no, why has a target not been set |
No target had been set by NT Fleet as timing of replacement schedule for 2 cars does not allow for reductions in 2009-2010. Reduction since March 2009 for 2 cars has been 19% nonetheless. |
Vehicles: |
62 How much was spent on vehicles by the Department in 2009? |
$27,474.00 YTD |
63 How many vehicles does the Department have responsibility for? |
2 |
64 What is the change, if any, in these vehicle numbers from 2008? |
Nil Change |
65 What proportion of those vehicles meet the emission standard of 5.5 out of 10 under the Commonwealth Government’s Green Vehicle Guide? |
100% |
66 How many vehicles are home garaged? |
Both vehicles held by the Department are Executive contract Vehicles so are permanently home garaged. |
67 What is the policy in relation to home garaging vehicles? |
As all vehicles are Exec Contract vehicles home garaging policy is mandated as part of individual contracts and is permitted under standard contract terms. |
68 What position levels have vehicles attached or are allowed to home garage? |
The office has 4 staff at the Exec contract level who are entitled to private plated (home garaged) vehicles.
1x EC05 – Home garages 2x EC02 – 1x Home garages 1X EC01 |
Travel and Accommodation: |
69 How much was spent on travel in 2009, broken down by intrastate, interstate and international fares, accommodation and other expenses? |
Intra territory Interstate International** Total Official Duty Fares $ 1,897.37 $ 8,134.11 $ 501.29 $ 10,532.77 Accommodation $ 2,105.28 $ 3,863.09 $ 711.95 $ 6,680.32 Travel Allowance $ 2,303.09 $ 3,188.97 $ 3,250.00 $ 8,742.06 Total $ 6,305.74 $ 15,186.17 $ 4,463.24 $ 25,955.15 **Note: Part of the international TA relates to travel that occurred in the current financial year but was paid for in the prior financial year. |
Utilities: |
70 What was the cost of power and water to the department in 2009? |
2008/09 - $3637.24 |
71 What is the projected cost for power and water to the department in 2010? |
2009/10 - $4500.00 approx |
Public Events: |
72 List the public events/conferences/forums that were sponsored by the department from 1 January 2009 to 1 April 2010 and what are projected for 2010/11? |
Contribution to two national research projects commissioned by all Australian Ombudsman. |
73 What is the level of sponsorship provided in terms of financial support or in kind support? |
$4,000 – University of Sydney $5,000 – NSW Ombudsman |
Advertising: see Q’s 16-17 |
74 What is the department’s budget for advertising for the 09/10 reporting year? |
see Q’s 16-17 |
75 How much is year to date expenditure? Please breakdown into newspaper, radio and TV? |
see Q’s 16-17 |
76 What advertising campaigns have been undertaken or will be undertaken by the department in 2009/10? |
see Q’s 16-17 |
3 Medical Opinions for HCSCC All Interstate Value: $3,000approx |