Department of the Legislative Assembly, Northern Territory Government

Department of Housing, Local Government and Regional Services – Output Groups

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WRITTEN QUESTIONS
11th Assembly


16/04/2010

127. Department of Housing, Local Government and Regional Services – Output Groups

Ms Purick to MINISTER for Public and Affordable Housing

QUESTION
      In relation to the portfolio areas within the Department of Housing, Local Government and Regional Services would you kindly respond to the following questions by output group within the Department:


      HR Unit Questions:
        1. How many personnel are employed to perform Human Resources functions within the Department? At what position level are they employed?
          2. How many personnel are employed to perform or assist in the Payroll functions within the Department? At what position level are they employed?

          3. How many instances have occurred where the department has made errors in respect to payments to or allowances for members of the department? Can you please these instances?

          4. What interdepartmental charges are applied to managing the payroll? Is there a differential in cost for different position levels, if so what are these differences in cost?

          5. How are costs determined between departments in relation to payroll costs, including transfers and relocation of staff?

          6. What is the budget of the Human Resources functional area of the Department?

          7. What is the breakdown of the Human Resources budget to employee payments, travel, accommodation and training?

          8. Do the same staffs manage executive contracts as manage non-executive staff members? If not, how many in manage executive contracts and what are their position levels, and how many manage non-executive contract staff and what are their levels?

          9. How many complaints have been made in the Department in relation to workplace bullying and harassment?

          10. How much has been spent to date on advertising employee positions, and can you provide a breakdown of these costs?

          11. What is the attrition rate of staff in the human resources area of the department?

          12. What is the current state of employment in the Human resources department, that is, are all position filled, if not are there any positions with staff on higher duties, if so how many, at what level and for how long, and are their positions vacant, if so how many, at what level and for how long?

          Relocation Costs:
            13. In 2009, how much has been spent on relocation cost for commencement of employment and either completion or termination of employment (removalists, airfares, accommodation and allowances) in the Department.

            14. Please provide a breakdown per business unit.

            15. How much is budgeted for relocation and other appointment and termination expenses in 2009/10.

            Marketing:
              16. How much was spent by the Department in 2009 on advertising and marketing programs (and up to 1 April 2010).

              17. What was each of those programs and what was the cost of each of those programs?

              Worker Turnover:
                18. As of 1 April 2010, what is the current staffing of the department, by level?

                19. How many of these positions were substantively filled and how many were filled by persons acting in positions or are temporary appointments?

                20. What was the rate of turnover of staff in the department in 2009?

                21. What is the rate per level?

                22. How many vacant positions are there in the Department as a whole?

                23. How long, in total days, have permanent positions been vacant in the department?

                24. In relation to all vacant positions, what is the breakdown of recruitment actions by:
                  (a) selection process commenced; and

                  (b) selection process (including position advertising) not commenced.
                  25. How many staff are currently employed on a temporary contract?

                  26. In the period 1 January 2008 to 1 April 2010, how many positions have been advertised by “expression of interest”?

                  27. In the period 1 January 2008 to 1 April 2010, how many temporary contracts have been extended, broken down by the number of times extended?

                  28. How many times has the department sought permission from the Commissioner to extend a contract beyond a third extension?

                  29. If permission has been sought, what recruitment action has taken place?

                  30. Per position level, what is the average length of time taken for recruitment from advertising to successful applicant?

                  31. What is the number of positions that have been filled by the recruitment of an existing public servant, and how many from the general public?

                  32. In 2009, how many positions have been reclassified in the department? What are the level of those positions?

                  33. How many permanent unattached employees do you have in your agency? What levels are they?

                  34. How much has been spent on training and skilling unattached employees? What was the training provided?

                  35. How many unattached employees have successfully gained nominal positions within the agency or gained employment in another agency in 2009.

                  36. How many have resigned?

                  37. What is the average cost of recruiting staff to the department?

                  38. How much is allocated on average, to each staff member for training and improvement?

                  39. What is the average length of stay of staff in the department? Please break this down by position level.

                  Leave Liabilities:
                    40. What is the policy of the department of carry over recreation leave, in particular, how many weeks are allowed to be carried over between years?

                    41. As of 1 April 2010, how many staff have more than this amount carried over, and what is the cost of this leave being held?

                    42. In relation to NTPS staff as of 1 April 2010:

                      (a) what is the total amount of accrued leave in the department, broken down by long service leave and recreation leave. What is the financial value of that leave;

                      (b) what is the highest individual amount of accrued leave at each position level;

                      (c) what is the current total of sick leave entitlement of employees in the department; and

                      (d) how many days sick leave were taken in 2009?
                    43. In relation to Contract (ECO1 and above) staff as of 1 April 2010:

                      (a) what is the total amount of accrued leave in the department, broken down by long service leave and recreation leave? What is the financial value of that leave;

                      (b) what is the highest individual amount of accrued leave at each employee level;

                      (c) what is the current total of sick leave entitlement of employees in the department; and

                      (d) how many days sick leave were taken in 2009, at each employee level?
                    44. How many people received workers compensation 2009, at what position level and geographic location and how long for each person?

                    45. As at today, how many workers are currently on workers compensation? At what level and is there an expected return date?

                    46. In 2009 how many workers are or were on sick leave or extended leave (excluding recreation leave), longer than 3 weeks, at what level, and for what reason? Are there any still on extended leave?

                    47. Do you have any personnel under the old Commonwealth superannuation scheme and if so, what is the liability? What are the optimal retirement ages for such staff based on superannuation benefit definitions, what are ages of those people, and what are their position levels in the public service? If there are nurses, teachers or police in the CSS, how many are there, at what level and what are their ages?

                    48. Do they still have nt public servants who were employed in the 80’s and eligible for return flight to Adelaide every 2 years? How many and at what level?

                    Entry Level Recruitment:
                      49. In relation to Apprentices and Graduates, in 2009:

                        (a) how many graduates started with the department;

                        (b) how many have completed the year;

                        (c) how many how won nominal positions;

                        (d) how many have left the NTG, and what was the time each stayed within the NTG before leaving; and

                        (e) how much sick leave has been taken on average by graduates and apprentices?
                      50. In relation to Indigenous Employees, in 2009:

                        (a) how many employees do you have in your department that recognise themselves as indigenous;

                        (b) what are the levels of their positions held;

                        (c) how many at each level;

                        (d) how many are tenured and at what level;

                        (e) how many are temporary and at what levels;

                        (f) how many are acting up in positions and at what level;

                        (g) how many have completed the year;

                        (h) how many have left the NTG; and

                        (i) how much sick leave was taken, on average?

                      Allowances:
                        51. In regard to employee entitlements, for 2009:

                          (a) In addition to salary how much was paid in employee allowances;

                          (b) what are these allowances, to what level do they apply and what is the annual estimated cost; and

                          (c) do allowances these attract the 9% Superannuation Guarantee Levy, and if so, which allowances?

                        NTPS Code of Conduct:
                          52. How many credit cards have been issued to department staff?

                          53. How many repayment transactions (and the value) for personal items and services are outstanding?

                          54. How many reports of the improper use of Information Technology have been made?

                          55. How many reports resulted in formal disciplinary action?

                          Insurance:
                            56. How much was spent on insurance expenses in 2009, further broken down by worker and employee insurances, physical plant and equipment insurances and other insurances?

                            57. What areas of the department are self-insured? What areas are commercially insured? If there are areas that are commercially insured, who provides this insurance, when is it due for renewal and what is the cost of this insurance provision and does it attract any thresholds under which insurance is not provided or any payments on item replacement?
                              Climate Change:
                                58. How many tonnes of CO2 did the department emit in 2009?

                                59. How many tonnes of CO2 did the department emit in 2008?

                                60. What programs and strategies were introduced to reduce CO2 emissions across the department in 2009?

                                61. Has a target for departmental CO2 emissions been set for the coming financial year -
                                  (a) If yes, what % reduction is that from 2009; and
                                  (b) If no, why has a target not been set.
                                Vehicles:
                                  62. How much was spent on vehicles by the Department in 2009?

                                  63. How many vehicles does the Department have responsibility for?

                                  64. What is the change, if any, in these vehicle numbers from 2008?

                                  65. What proportion of those vehicles meet the emission standard of 5.5 out of 10 under the Commonwealth Government’s Green Vehicle Guide?

                                  66. How many vehicles are home garaged?

                                  67. What is the policy in relation to home garaging vehicles?

                                  68. What position levels have vehicles attached or are allowed to home garage?
                                    Travel and Accommodation:
                                      69. How much was spent on travel in 2009, broken down by intrastate, interstate and international fares, accommodation and other expenses?
                                        Utilities:
                                          70. What was the cost of power and water to the department in 2009?

                                          71. What is the projected cost for power and water to the department in 2010?
                                            Public Events:
                                              72. List the public events/conferences/forums that were sponsored by the department from 1 January 2009 to 1 April 2010 and what are projected for 2010/11?

                                              73. What is the level of sponsorship provided in terms of financial support or in kind support?
                                                Advertising:
                                                  75. What is the department’s budget for advertising for the 09/10 reporting year?

                                                  75. How much is year to date expenditure? Please breakdown into newspaper, radio and TV?

                                                  76. What advertising campaigns have been undertaken or will be undertaken by the department in 2009/10?

                                                  77. In 2009 how many consultancies were let in the year, at what cost, how many were NT firms and how many interstate and what was the value of those intra-territory and those interstate?
                                                ______________________________________________________________

                                              ANSWER


                                              Answered on 15/05/2010

                                                  HR Unit Questions:

                                                1. How many personnel are employed to perform Human Resources functions within the Department? At what position level are they employed?
                                                    There are 10 established positions to provide HR functions within the Department.
                                                    No of positions
                                                    Level
                                                    1
                                                    ECO1
                                                    1
                                                    AO8
                                                    3
                                                    AO7
                                                    2
                                                    AO6
                                                    1
                                                    AO6
                                                    1
                                                    AO5
                                                    1
                                                    AO3
                                                    10
                                                2. How many personnel are employed to perform or assist in the Payroll functions within the Department? At what position level are they employed?
                                                    Whole of Government payroll services are provided by the Department of Business and Employment.
                                                3. How many instances have occurred where the Department has made errors in respect to payments to or allowances for members of the Department? Can you please explain these instances?
                                                    Eight instances of errors occurred, mainly due to delays in notifying a payroll section of variations required.
                                                4. What interdepartmental charges are applied to managing the payroll? Is there any differential cost for different position level, if so what are these differences in cost?
                                                    DBE Payroll Services are charged to agencies on a notional basis. There is no cost differential for position levels. The cost differentials are between commencements, terminations, manually processed transactions (PTR) (ie payroll officer processing a transaction) and automatically processed pay transactions (PTR) (ie pay system processing a transaction).
                                                5. How are costs determined between departments in relation to payroll costs, including transfers and relocation of staff?
                                                    The recruiting agency covers relocation costs. The recruiting agency covers salary from the agreed commencement date.
                                                6. What is the budget of the Human Resources functional area of the Department?
                                                    $1.58 million
                                                7. What is the breakdown of the Human Resources budget to employee payments, travel, accommodation and training?
                                                    Personnel costs $1.25 million.

                                                    $330 000 administrative costs, including direct employee costs (phones, IT and stationery) and whole of agency workforce development initiatives (including travel).

                                                8. Do the same staff manage executive contracts as manage non-executive staff members? If not, how many manage executive contracts and what are their position levels, and how many manage non-executive contract staff and what are their levels?
                                                    Department of Business and Employment’s Salary Packaging Unit manages executive contracts.
                                                9. How many complaints have been made in the Department in relation to workplace bullying and harassment?
                                                    Two bullying and harassment complaints were received; one claim was determined to be unfounded and the other was resolved informally within the work unit.
                                                10. How much has been spent to date on advertising employee positions, and can you provide a breakdown of these costs?
                                                    For the period 1 July 2009 to 31 March 2010 the cost was $127,461.
                                                Local Media
                                                $
                                                National Media
                                                $
                                                Production
                                                $
                                                Total
                                                $
                                                24 469
                                                98 296
                                                4696
                                                127 461

                                                11. What is the attrition rate of staff in the human resources area of the Department?
                                                    As at 31 March 2010, the attrition rate for the human resources area was 10 per cent.

                                                12. What is the current state of employment in the Human resources department, that is, are all positions filled, if not are there any positions with staff on higher duties, if so how many, at what level and for how long, and are their positions vacant, if so how many, at what level and for how long?

                                                Level
                                                Occupancy Status
                                                ECO1
                                                Permanent
                                                AO8
                                                Permanent
                                                AO7
                                                3 x Permanent
                                                AO6
                                                1 permanent

                                                1 x vacant

                                                AO6
                                                1 permanent
                                                AO5
                                                1 permanent
                                                AO3
                                                Temporary since Oct 08

                                                  Relocation Costs:


                                                13. In 2009, how much has been spent on relocation cost for commencement of employment and either completion or termination of employment (removalists, airfares, accommodation and allowances) in the Department.
                                                    Refer Question 14.
                                                14. Please provide a breakdown per business unit.

                                                15. How much is budgeted for relocation and other appointment and termination expenses in 2009-10?
                                                    Refer Question 14.

                                                  Marketing:


                                                16. How much was spent by the Department in 2009 on advertising and marketing programs (and up to 1 April 2010)?
                                                    Refer table below.
                                                17. What was each of those programs and what was the cost of each of those programs?
                                                    Refer table below.
                                                    SPECIFIC EVENT / ITEM
                                                    PRINT

                                                    $

                                                    TV

                                                    $

                                                    RADIO

                                                    $

                                                    OTHER

                                                    $

                                                    TOTAL

                                                    $

                                                      Urban Public Housing
                                                    8 384
                                                    -
                                                    -
                                                    -
                                                    8 384
                                                      Remote Indigenous Housing
                                                    7 387
                                                    -
                                                    -
                                                    1 395
                                                    8 782
                                                      Government Employee Housing
                                                    194
                                                    -
                                                    -
                                                    -
                                                    194
                                                      Local Government
                                                    1 732
                                                    -
                                                    -
                                                    -
                                                    1 732
                                                      Regional Development
                                                    6 498
                                                    -
                                                    4 638
                                                    -
                                                    11 136
                                                      Aboriginal Interpreter Service and Interpreting & Translating Services NT
                                                    2 812
                                                    47 402
                                                    9 197
                                                    -
                                                    59 411
                                                      Water Safety and Animal Welfare
                                                    21 235
                                                    29 131
                                                    14 716
                                                    459
                                                    65 541
                                                      NT Home Ownership GBD
                                                    42 720
                                                    9 438
                                                    12 949
                                                    -
                                                    65 107
                                                      Office Indigenous Policy and

                                                      Remote Service Delivery

                                                    1 904
                                                    -
                                                    4 340
                                                    -
                                                    6 244
                                                      Central Services
                                                    812
                                                    -
                                                    -
                                                    7 180
                                                    7 991
                                                      Total
                                                    93 678
                                                    85 971
                                                    45 840
                                                    9 034
                                                    234 522

                                                  Worker Turnover:


                                                18. As of 1 April 2010, what is the current staffing of the Department, by level?
                                                Classn
                                                Total Full Time Equivalent
                                                FTE
                                                AI
                                                46
                                                AO1
                                                1
                                                AO2
                                                53
                                                AO3
                                                55
                                                AO4
                                                91
                                                AO5
                                                81
                                                AO6
                                                91
                                                AO7
                                                59
                                                AO8
                                                58
                                                AQ3SA
                                                1
                                                AQF3A
                                                2
                                                EO1
                                                20
                                                EO1C
                                                23
                                                EO2C
                                                15
                                                EO3C
                                                6
                                                EO5C
                                                0.5
                                                EO6C
                                                1
                                                GRADT
                                                5
                                                ICS
                                                1
                                                INTR
                                                12
                                                P3
                                                2
                                                PH3
                                                4
                                                PH3R
                                                1
                                                SBA
                                                1
                                                T5
                                                24
                                                653.5
                                                  The column titled 'Total FTE' represents staff paid during a pay period on a full-time equivalent figure.

                                                  The figures include staff employed on a permanent, temporary, Executive Contract and Casual basis

                                                  Data is at Payday 20, 31 March, 2010.




                                                19. How many of these positions were substantively filled and how many were filled by persons acting in positions or are temporary appointments?
                                                Permanent Staff Held in Nominal Posn
                                                (head count)
                                                Permanent Staff on temporary transfer
                                                (head count)
                                                Temporary staff including Aboriginal Interpreters
                                                Temporary Contracts
                                                Multilingual Interpreters
                                                (head count)
                                                230
                                                171
                                                Casual 413
                                                Temporary Employment 239
                                                Multilingual Interpreters & Board Members 165

                                                  20. What was the rate of turnover of staff in the Department in 2009?
                                                      Annual Turnover (cessations only)
                                                      Jul 09
                                                      Aug 09
                                                      Sep 09
                                                      Oct 09
                                                      Nov 09
                                                      Dec 09
                                                      Jan 10
                                                      Feb 10
                                                      Mar 10
                                                      29%
                                                      30%
                                                      30%
                                                      34%
                                                      34%
                                                      35%
                                                      37%
                                                      37%
                                                      38%

                                                    21. What is the rate per level?

                                                    Classn
                                                    Turnover %
                                                      AI
                                                    14
                                                    AO1
                                                    100
                                                      AO2
                                                    85
                                                      AO3
                                                    38
                                                      AO4
                                                    31
                                                      AO5
                                                    28
                                                      AO6
                                                    24
                                                      AO7
                                                    31
                                                      AO8
                                                    23
                                                      AQ3SA
                                                    0
                                                      AQF3A
                                                    134
                                                      EO1
                                                    34
                                                      ECO1
                                                    23
                                                      ECO2
                                                    21
                                                      ECO3
                                                    0
                                                      ECO5C
                                                    0
                                                      ECO6C
                                                    0
                                                      GRADT
                                                    54
                                                      ICS
                                                    0
                                                      INTR
                                                    17
                                                      NICP
                                                    0
                                                      P3
                                                    0
                                                      P4
                                                    70
                                                      PH3
                                                    28
                                                      PH3R
                                                    0
                                                      SBA
                                                    0
                                                      T4
                                                    0
                                                      T5
                                                    20
                                                      T6
                                                    103

                                                      Calculating Staff Turnover

                                                      Staff Turnover is a percentage that expresses the relative amount of staff exits - those
                                                      leaving the agency - to the average number of FTE staff in the agency over the period.
                                                      It is calculated using the following formula:

                                                      Cessations + transfers (exits)
                                                      x 100 =
                                                      turnover %
                                                      Average FTE for period
                                                      22. How many vacant positions are there in the Department as a whole?
                                                          60 nominally vacant established positions.
                                                      23. How long, in total days, have permanent positions been vacant in the Department?
                                                          Approximately three months on average (usually filled on temporary basis while permanent recruitment takes place).
                                                      24. In relation to all vacant positions, what is the breakdown of recruitment actions by:
                                                      (a) Selection process commenced; and
                                                            181 positions advertised for period 1 July 2009 – 31 March 2010 (permanent and temporary).
                                                      (b) Selection process (including position advertising) not commenced.
                                                            Vacant positions that need to be filled are all in train.
                                                      25. How many staff are currently employed on a temporary contract?
                                                      Temporary staff including Aboriginal Interpreters
                                                      Temporary Contracts
                                                      Multilingual Interpreters
                                                      (head count)
                                                      Casual 413
                                                      Temporary Employment 239
                                                      Multilingual Interpreters and Board Members 165

                                                        26. In the period 1 January 2008 to 1 April 2010, how many positions have been advertised by “expression of interest”?
                                                            118
                                                        27. In the period 1 January 2008 to 1 April 2010, how many temporary contracts have been extended, broken down by the number of times extended?
                                                            Information available only for the period of 2009 – 2010.

                                                            Number of contracts by number of extensions for 01/07/2009 to 01/04/2010. Figures include temporary employment contract arrangements and casual employees.

                                                            Extended
                                                            Once
                                                            Extended Twice
                                                            Extended Three times
                                                            Extended Four times
                                                            Extended Five Times
                                                            Extended Six Times
                                                            Number of Contracts extended
                                                            451
                                                            64
                                                            10
                                                            6
                                                            1
                                                            1
                                                            533

                                                          28. How many times has the Department sought permission from the Commissioner to extend a contract beyond a third extension?
                                                              Public Sector Instrument 15 allows the CEO to renew on more than one occasion all classifications of employees in accordance with section 34(5) of the Public Sector Employment and Management Act (PSEMA) and subject to specified conditions. This reduces the requirement to seek permission from the Commissioner to extend a contract beyond a third extension. No requests have been submitted to the Commissioner on the basis of a third contract extension.
                                                          29. If permission has been sought, what recruitment action has taken place?
                                                              See above.

                                                          30. Per position level, what is the average length of time taken for recruitment from advertising to successful applicant?
                                                          Designation
                                                          Average Days
                                                          AO3
                                                          36
                                                          AO4
                                                          75
                                                          AO5
                                                          64
                                                          AO6
                                                          55
                                                          AO7
                                                          51
                                                          AO8
                                                          61
                                                          ECO2
                                                          91
                                                          EO1
                                                          66
                                                          T5
                                                          41

                                                          31. What is the number of positions that have been filled by the recruitment of an existing public servant, and how many from the general public?

                                                              Recruitment actioned during the period of 01/07/2009 to 31/03/2010 (for permanent vacancies)
                                                              External Recruit
                                                              NTG Employee
                                                              Not Declared
                                                              Total
                                                              16
                                                              30
                                                              32
                                                              78

                                                            32. In 2009, how many positions have been reclassified in the Department? What are the levels of those positions?
                                                                21 positions have been reclassified in 2009. The original positions are:

                                                                1 x ECO2

                                                                4 x ECO1

                                                                4 x AO6

                                                                1 x AO5

                                                                2 x AO4

                                                                1 x AO3

                                                                2 x AO2

                                                                3 x AO1

                                                                1x T6

                                                                2 x T5

                                                            33. How many permanent unattached employees do you have in your agency? What levels are they?
                                                            Classification
                                                            Unattached Officer Numbers
                                                            AO2
                                                            7
                                                            AO3
                                                            3
                                                            AO4
                                                            6
                                                            AO5
                                                            6
                                                            AO6
                                                            2
                                                            AO7
                                                            1
                                                            AO8
                                                            4
                                                            EO1
                                                            1
                                                            T5
                                                            1
                                                            Total
                                                            31
                                                              34. How much has been spent on training and skilling unattached employees? What was the training provided?
                                                                  Training is provided and skilling opportunities are offered by placement in best fit positions in the agency.
                                                              35. How many unattached employees have successfully gained nominal positions within the agency or gained employment in another agency in 2009?
                                                                  Data is not readily available. Tracking system is being refined for 2009-10 financial year.
                                                              36. How many have resigned?
                                                                  Refer question 35.
                                                              37. What is the average cost of recruiting staff to the Department?
                                                                  $1400
                                                              38. How much is allocated on average, to each staff member for training and improvement?
                                                                  There is no allocation per staff member, however capacity for professional development is included in each program’s budget.

                                                              39. What is the average length of stay of staff in the Department? Please break this down by position level.
                                                                  The '"Average Length of Service" calculation is derived from the total number of staff divided by the current continuous period of service in the current Agency.

                                                                  Classn
                                                                  Average Length Of Service in Years
                                                                    AO1
                                                                  7
                                                                            AO2
                                                                  1.2
                                                                            AO3
                                                                  1
                                                                            AO4
                                                                  2
                                                                            AO5
                                                                  2.
                                                                            AO6
                                                                  2.4
                                                                            AO7
                                                                  2
                                                                            AO8
                                                                  2.7
                                                                            AQ3SA
                                                                  0.
                                                                            AQF3A
                                                                  0.3
                                                                            EO1
                                                                  2.
                                                                            EO1C
                                                                  2.
                                                                            EO2C
                                                                  1
                                                                            EO3C
                                                                  2
                                                                            EO5C
                                                                  0
                                                                            EO6C
                                                                  0
                                                                            GRADT
                                                                  0
                                                                            ICS
                                                                  1.6
                                                                            P3
                                                                  0.5
                                                                            PH3R
                                                                  2
                                                                            T4
                                                                  0.5
                                                                            T5
                                                                  0.6

                                                                Leave Liabilities:


                                                              40. What is the policy of the Department of carry over recreation leave, in particular, how many weeks are allowed to be carried over between years?
                                                              Recreation leave is managed in accordance with the Northern Territory Public Sector 2008-2010 Union Collective Agreement (UCA) provisions as follows:
                                                                  UCA Clause 45.7 Excess Leave – Where an employee has available recreation leave in excess of 60 days or 90 days in the case of a compulsory transferee the CEO may on giving a minimum of two months notice direct the employee to take up to one quarter of the total available recreation leave. Our policy is to remind managers twice a year of the rec leave liability.

                                                              41. As of 1 April 2010, how many staff have more than this amount carried over, and what is the cost of this leave being held?

                                                                  51 employees have in excess of 60 days accrued recreation leave at a cost of $1.33 million.
                                                              42. In relation to NTPS staff as of 1 April 2010:
                                                              (a) What is the total amount of accrued leave in the Department, broken down by long service leave and recreation leave? What is the financial value of that leave;
                                                                Long Service Leave Accrued
                                                                Recreation Leave Accrued
                                                                939 days$6,436,81718,743 days$5,801,869
                                                                (b) Highest accrued Long Service and Recreation Leave Liability

                                                                  Current
                                                                  Classn
                                                                Long Service Leave Accrued
                                                                in Months
                                                                Rec Accrued
                                                                in Days
                                                                AO1 – AO8
                                                                62.9
                                                                718
                                                                AQ3SA
                                                                0
                                                                2
                                                                AQF3A
                                                                0.3
                                                                20
                                                                EO1
                                                                8.5
                                                                77
                                                                ECO1 – ECO6
                                                                26.3
                                                                261
                                                                GRADT
                                                                0
                                                                0
                                                                ICS
                                                                1.2
                                                                52
                                                                P3
                                                                2.9
                                                                29
                                                                PH3R
                                                                0.6
                                                                29
                                                                T4 – T5
                                                                9.6
                                                                99

                                                                (c) What is the current total of sick leave entitlement of employees in the Department: and
                                                                        6935 weeks - sick leave balance
                                                                (d) How many days sick leave were taken in 2009?
                                                                        4316 days
                                                                43. In relation to Contract (ECO1 and above) staff as of 1 April 2010:
                                                                (a) What is the total amount of accrued leave in the Department, broken down by long service leave and recreation leave? What is the financial value of that leave;
                                                                LSL Accrued (Mths)
                                                                LSL Accrued

                                                                ($)

                                                                Rec Leave Accrued (days)
                                                                Rec Leave Accrued ($)
                                                                1101 681 6601 408988 000

                                                                (b) What is the highest individual amount of accrued leave at each employee level;

                                                                Classification Description
                                                                LSL Accrued (Mths)
                                                                Rec Leave Accrued (days)
                                                                ECO1 – ECO6
                                                                26.28
                                                                259.6

                                                                (c) What is the current total of sick leave entitlement of employees in the Department; and how many days sick leave were taken in 2009, at each employee level?
                                                                        1113 weeks.
                                                                (d) How many days sick leave were taken in 2009, at each employee level.
                                                                  Classification
                                                                Sick Leave
                                                                Days Taken
                                                                  ECO1 – ECO6
                                                                118

                                                                  44. How many people received workers compensation in 2009, at what position level and geographic location and how long for each person?
                                                                      Workers Compensation for the period 1 July 2009 – 31 March 2010
                                                                    Location
                                                                    Level
                                                                    Time in days
                                                                      Alice Springs Urban
                                                                    AO2 x 1
                                                                    0
                                                                    Phy3 x 1
                                                                    115
                                                                      Darwin Urban
                                                                    AO2 x 2
                                                                    3
                                                                    AO4 x 1
                                                                    0
                                                                    AO5 x 1
                                                                    0
                                                                    AO6 x 2
                                                                    6
                                                                    T5
                                                                    6
                                                                  45. As at today, how many workers are currently on workers compensation? At what level and is there an expected return date?
                                                                      As 31 March 2010 number of workers currently on workers compensation, level and expected return date.
                                                                      Level
                                                                    Expected return to work
                                                                    AO2returned
                                                                    AO4returned (on restricted duties)
                                                                    AO4returned
                                                                    AO5return date to be determined
                                                                    AO5returned (on restricted duties)
                                                                    AO8returned
                                                                    T5returned

                                                                  46. In 2009, how many workers are or were on sick leave or extended leave (excluding recreation leave), longer than 3 weeks, at what level, and for what reason? Are there any still on extended leave?
                                                                  Class’n
                                                                  Sick
                                                                  Compo
                                                                  LSL
                                                                  Misc.
                                                                  Total
                                                                  Paid
                                                                  Unpaid
                                                                  Staff
                                                                  AO1 - AO8
                                                                  6
                                                                  1
                                                                  2
                                                                  7
                                                                  9
                                                                  19
                                                                    ICS
                                                                  0
                                                                  0
                                                                  0
                                                                  0
                                                                  1
                                                                  1
                                                                      Miscellaneous leave includes (but is not limited to) Maternity Leave, Leave Without Pay, Sick Leave Without Pay, Secondment, Study Leave and extended absences consisting of multiple leave types

                                                                  47. Do you have any personnel under the old Commonwealth superannuation scheme and if so, what is the liability? What are the optimal retirement ages for such staff based on superannuation benefit definitions, what are ages of those people and what are their position levels in the public service? If there are nurses, teachers or police in the CSS, how many are there, at what level and what are their ages?
                                                                    ClassnClassification
                                                                    Staff Age
                                                                    Staff Numbers
                                                                    AO2ADMIN OFF 2
                                                                    41
                                                                    1
                                                                    AO2ADMIN OFF 2
                                                                    71
                                                                    1
                                                                    AO3ADMIN OFF 3
                                                                    51
                                                                    1
                                                                    AO4ADMIN OFF 4
                                                                    66
                                                                    1
                                                                    AO6ADMIN OFF 6
                                                                    53
                                                                    1
                                                                    AO6ADMIN OFF 6
                                                                    60
                                                                    1
                                                                    AO6ADMIN OFF 6
                                                                    63
                                                                    1
                                                                    AO6ADMIN OFF 6
                                                                    69
                                                                    1
                                                                    AO7ADMIN OFF 7
                                                                    65
                                                                    1
                                                                    AO8ADMIN OFF 8
                                                                    53
                                                                    2
                                                                    EO1EXEC OFFICER 1
                                                                    45
                                                                    1
                                                                    ECO1EXEC OFF 1 CNTR
                                                                    43
                                                                    1
                                                                    ECO6EXEC OFF 6 CNTR
                                                                    53
                                                                    1
                                                                    T5TECH 5
                                                                    54
                                                                    1

                                                                  48. Do you still have NT public servants who were employed in the 80s and eligible for return flights to Adelaide every 2 years? How many and at what level?

                                                                  Classification
                                                                  Total
                                                                  AO2
                                                                  2
                                                                  AO3
                                                                  1
                                                                  AO4
                                                                  4
                                                                  AO5
                                                                  7
                                                                  AO6
                                                                  7
                                                                  AO7
                                                                  4
                                                                  AO8
                                                                  10
                                                                  EO1
                                                                  5
                                                                  T5
                                                                  1
                                                                  41

                                                                    Entry Level Recruitment:


                                                                  49. In relation to Apprentices and Graduates, in 2009:
                                                                  (a) How many graduates started with the Department;
                                                                        Five graduates, four apprentices.
                                                                  (b) How many have completed the year;
                                                                        Five graduates, four apprentices.
                                                                  (c) How many have won nominal positions;
                                                                        Five graduates and two apprentices were retained.
                                                                  (d) How many have left the NTG, and what was the time each stayed within the NTG before leaving; and
                                                                          Two apprentices have left the NTG. One person stayed for 4.3 months and the other stayed 2.1 months.
                                                                  (e) How much sick leave has been taken on average by graduates and apprentices?
                                                                          The '"Average Sick Days Per Person" calculation is derived from the Total Sick Leave Days divided by the Number of Staff
                                                                    Number
                                                                    of Staff
                                                                    Number
                                                                    of Staff
                                                                    Total Sick
                                                                    Leave Days
                                                                    Average Sick Days
                                                                    Per Person
                                                                      Apprentices
                                                                    4
                                                                    11.31
                                                                    2.26
                                                                    Graduates
                                                                    5
                                                                    0
                                                                    0

                                                                  50. In relation to Indigenous Employees, in 2009:
                                                                  (a) How many employees do you have in your Department that recognise themselves as Indigenous;
                                                                          123 or 19.2% of the agency’s actual employees of the agency’s workforce self identify as Indigenous;
                                                                  (b) What are the levels of their positions held;
                                                                  DESIGNATION
                                                                  TOTAL
                                                                  PermTemp
                                                                  AO1 – AO8
                                                                  6938107
                                                                        EO1
                                                                  33
                                                                        ECO1 – ECO6
                                                                  22
                                                                        INDIGENOUS CADETSHIP
                                                                  66
                                                                        APPRENTICE
                                                                  22
                                                                  TECHNICAL 5
                                                                  123
                                                                  TOTAL
                                                                  7350123

                                                                    (c) How many at each level;
                                                                            See table above.
                                                                    (d) How many are tenured and at what level;
                                                                            See table above.
                                                                    (e) How many are temporary and at what levels;
                                                                            See table above.

                                                                    (f) How many are acting up in positions and at what level;
                                                                            Higher duties breakdown
                                                                            Actual
                                                                            Classn
                                                                            Number
                                                                            of Staff
                                                                              AO3
                                                                            2
                                                                            AO4
                                                                            3
                                                                            AO5
                                                                            7
                                                                            AO6
                                                                            2
                                                                            AO7
                                                                            3
                                                                            AO8
                                                                            3
                                                                            EO1
                                                                            3
                                                                            T5
                                                                            1

                                                                      (g) How many have completed the year;
                                                                              Tenure is addressed in above table.
                                                                      (h) How many have left the NTG; and
                                                                              41 Indigenous employees have left the NTG
                                                                      (i) How much sick leave was taken, on average?
                                                                              The NT Government considers it inappropriate to ask about sick leave usage based on a person’s ethnicity.

                                                                        Allowances:


                                                                      51. In regard to employee entitlements, for 2009:
                                                                      (a) In addition to salary how much was paid in employee allowances;
                                                                              $367,515
                                                                      (b) What are these allowances, to what level do they apply and what is the annual estimated cost; and
                                                                              These allowances were paid in accordance with the PSEMA requirements. To break this down by position would be a breach of privacy.

                                                                      (c) Do these allowances attract the 9% Superannuation Guarantee Levy, and if so, which allowances?
                                                                        Allowance Description
                                                                      On Call Allowance
                                                                      First Aid
                                                                      Market Allowance
                                                                      Remote Electricity Subsidy
                                                                      NT Allowance
                                                                      Sitting Fees

                                                                        NTPS Code of Conduct:

                                                                      52. How many credit cards have been issued to departmental staff?
                                                                          There are 33 credit cards issued to agency.
                                                                      53. How many repayment transactions (and the value for personal items) and services are outstanding?
                                                                          As at 30 April 2010, there were 390 outstanding transactions, with none for personal items.
                                                                      54. How many reports of the improper use of Information Technology have been made?
                                                                          Three reports.
                                                                      55. How many reports resulted in formal disciplinary action?
                                                                          Two resulted in formal disciplinary action.

                                                                        Insurance:

                                                                      56. How much was spent on insurance expenses in 2009, further broken down by worker and employee insurances, physical plant and equipment insurances and other insurances?
                                                                          The amount spent on Insurance in 2009-10 as at 30 April 2010 was $58,000 for public liability only.
                                                                      57. What areas of the department are self-insured? What areas are commercially insured? If there are areas that are commercially insured, who provides this insurance, when it is due for renewal and what is the cost of this insurance provision and does it attract any thresholds under which insurance is not provided or any payments on item replacement?
                                                                      The Northern Territory Government is generally self insured.
                                                                      The Department holds a public liability insurance policy which is reviewed every 12 months. The public liability insurance covers public housing and is limited to office occupiers and property owner’s liability only.
                                                                      The insurance provision threshold is $1000 (policy excess) under which the agency meets the cost.
                                                                      Public Liability is limited to $40 million for any one occurrence and includes liability for tenants’ property held in storage, with a limit of $100,000 for any one loss.
                                                                          Climate Change:

                                                                        58. How many tonnes of CO2 did the department emit in 2009?
                                                                        In 2008-09 the Department’s preliminary building energy consumption was
                                                                            3 527 giga joules corresponding to 776 tonnes of greenhouse gas emissions.
                                                                        Emissions from this Agency’s NT Fleet vehicles for the period until the 1 April 2009 are on target to achieve an 11.8% reduction against an annual target of 7 per cent
                                                                        59. How many tonnes of CO2 did the department emit in 2008?
                                                                        In 2007-08 the Department of Housing, Local Government and Regional Services preliminary building energy consumption was 3,638 giga joules corresponding to 760 tonnes of greenhouse gas emissions.
                                                                        60. What programs and strategies were introduced to reduce CO2 emissions across the department in 2009?
                                                                        The Department has initiated a number of strategies to reduce its carbon emissions during 2008-09 including:
                                                                        Office amalgamations to achieve higher occupancy ratios in Agency office accommodation;
                                                                        Increased recycling of office waste; and
                                                                        Commitment to NTG Green Fleet policy and an annual vehicle emission reduction target of 7 per cent.
                                                                        61. Has a target for departmental CO2 emissions been set for the coming financial year;
                                                                        (a) If yes, what % reduction is that from 2009; and
                                                                                That target is a 10% reduction in energy usage per square metre across the department’s building portfolio compared to a 2004-05 baseline.
                                                                        (b) If no, why has a target not been set?
                                                                                Not applicable

                                                                          Vehicles:

                                                                        62. How much was spent on vehicles by the Department in 2009?
                                                                            As at 30 April 2010, the Department spent $2.307m on vehicles.
                                                                        63. How many vehicles does the Department have responsibility for?
                                                                            The Department has responsibility for 176 vehicles.
                                                                        64. What is the change, if any, in these vehicle numbers from 2008?
                                                                            This is an increase of 28 vehicles from 2008-09.
                                                                        65. What proportion of those vehicles meets the emission standard of 5.5 out of 10 under the Commonwealth Government’s Green Vehicle Guide?
                                                                            88 vehicles, (50% of the fleet) meet the minimum greenhouse rating (5.5 for passenger vehicles) in line with the Northern Territory Government’s Greening the Fleet Policy.
                                                                        66. How many vehicles are home garaged?
                                                                            56 vehicles are home garaged.
                                                                        67. What is the policy in relation to home garaging vehicles?
                                                                        All Executive Contract Officers (ECOs) are entitled to full private use of their vehicles as part of their employment packages.
                                                                        All other agency officers must obtain Chief Executive permission to home garage a vehicle, for any length of time based on business need and with limited use arrangements.
                                                                        68. What position levels have vehicles attached or are allowed to home garage?
                                                                            AO6 through to EO1.

                                                                          Travel and Accommodation:


                                                                        69. How much was spent on travel in 2009?
                                                                            $2,476,544 as at 30 April 2010 for the 2009-10 Financial Year.

                                                                          Utilities


                                                                        70. What was the cost of power and water to the Department in 2009?
                                                                            The cost of power for office accommodation to 30 April 2010 was $332 000.
                                                                        71. What is the projected cost for power and water to the Department in 2010?
                                                                            The projected 2010-11 power cost for office accommodation is $419,000. This projection incorporates the price increase of 5% for electricity charges by Power and Water.

                                                                          Public Events:


                                                                        72. List the public events/conferences/forums that were sponsored by the Department from 1 January 2009 to 1 April 2010 and what are projected for 2010-11?
                                                                        HOMESTART NT Information Seminars
                                                                        $ 409
                                                                        Career Expo
                                                                        $ 3,512
                                                                        Garma Festival
                                                                        $ 2,768
                                                                        Indigenous Economic Development Forum
                                                                        $ 1,519
                                                                        Show Circuit
                                                                        $ 57,284
                                                                        Indigenous Music Expo
                                                                        $ 5,223
                                                                        World Animal Day
                                                                        $ 3,531
                                                                        Animal Awareness Week
                                                                        $ 2,656
                                                                        Pet Expo
                                                                        $ 100
                                                                        Water Safety Week
                                                                        $ 7,367
                                                                        TOTAL as at 30 April 2010
                                                                        $ 84,369

                                                                          73. What is the level of sponsorship provided in terms of financial support or in kind support?
                                                                            Total sponsorship as at 30 April 2010 is $40,602

                                                                            Advertising:

                                                                          74. What is the Department’s budget for advertising for the 09-10 reporting year?
                                                                              $270,000
                                                                          75. How much is year to date expenditure? Please breakdown into newspaper, radio and TV?
                                                                              Total as at 30 April 2010.
                                                                              Print

                                                                              Television

                                                                              Radio

                                                                              Other

                                                                              Total

                                                                              $93 679

                                                                              $85 971

                                                                              $45 840

                                                                              $9 034

                                                                              $234 525

                                                                          76. What advertising campaigns have been undertaken or will be undertaken by the Department in 2009-10?
                                                                              Housing the Territory, Working Future, AIS Recruitment Campaign, Water Safety Awareness, Don’t Play in Pipes and Drains, Animal Welfare Awareness

                                                                            77. In 2009, how many consultancies were let in the year, at what cost, how many were NT firms and how many interstate and what was the value of those intra-territory and those interstate?
                                                                                As at 30 April 2010:

                                                                                - Total Consultancies let – 75

                                                                                - Total cost $ 10,821,520

                                                                                - 50 NT Firms: $ 4,495,638

                                                                                - 25 Interstate: $ 6,325,882

                                                                            Last updated: 04 Aug 2016