Department of Construction and Infrastructure – Output Groups
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WRITTEN QUESTIONS
11th Assembly
16/04/2010
128. Department of Construction and Infrastructure – Output Groups
Mr Giles to MINISTER for Construction
QUESTION
ANSWER
Answered on 15/06/2010
(368111)Relocation Allowance (368311)Removal and Storage
(368211)Relocation Expenses
(368911)
TOTAL
WRITTEN QUESTIONS
11th Assembly
16/04/2010
128. Department of Construction and Infrastructure – Output Groups
Mr Giles to MINISTER for Construction
QUESTION
- In relation to the portfolio areas within the Department of Construction and Infrastructure would you kindly respond to the following questions by output group within the Department:
HR Unit Questions:
3. How many instances have occurred where the department has made errors in respect to payments to or allowances for members of the department? Can you please these instances?
4. What interdepartmental charges are applied to managing the payroll? Is there a differential in cost for different position levels, if so what are these differences in cost?
5. How are costs determined between departments in relation to payroll costs, including transfers and relocation of staff?
6. What is the budget of the Human Resources functional area of the Department?
7. What is the breakdown of the Human Resources budget to employee payments, travel, accommodation and training?
8. Do the same staffs manage executive contracts as manage non-executive staff members? If not, how many in manage executive contracts and what are their position levels, and how many manage non-executive contract staff and what are their levels?
9. How many complaints have been made in the Department in relation to workplace bullying and harassment?
10. How much has been spent to date on advertising employee positions, and can you provide a breakdown of these costs?
11. What is the attrition rate of staff in the human resources area of the department?
12. What is the current state of employment in the Human resources department, that is, are all position filled, if not are there any positions with staff on higher duties, if so how many, at what level and for how long, and are their positions vacant, if so how many, at what level and for how long?
14. Please provide a breakdown per business unit.
15. How much is budgeted for relocation and other appointment and termination expenses in 2009/10.
17. What was each of those programs and what was the cost of each of those programs?
19. How many of these positions were substantively filled and how many were filled by persons acting in positions or are temporary appointments?
20. What was the rate of turnover of staff in the department in 2009?
21. What is the rate per level?
22. How many vacant positions are there in the Department as a whole?
23. How long, in total days, have permanent positions been vacant in the department?
24. In relation to all vacant positions, what is the breakdown of recruitment actions by:
- (a) selection process commenced; and
(b) selection process (including position advertising) not commenced.
26. In the period 1 January 2008 to 1 April 2010, how many positions have been advertised by “expression of interest”?
27. In the period 1 January 2008 to 1 April 2010, how many temporary contracts have been extended, broken down by the number of times extended?
28. How many times has the department sought permission from the Commissioner to extend a contract beyond a third extension?
29. If permission has been sought, what recruitment action has taken place?
30. Per position level, what is the average length of time taken for recruitment from advertising to successful applicant?
31. What is the number of positions that have been filled by the recruitment of an existing public servant, and how many from the general public?
32. In 2009, how many positions have been reclassified in the department? What are the level of those positions?
33. How many permanent unattached employees do you have in your agency? What levels are they?
34. How much has been spent on training and skilling unattached employees? What was the training provided?
35. How many unattached employees have successfully gained nominal positions within the agency or gained employment in another agency in 2009.
36. How many have resigned?
37. What is the average cost of recruiting staff to the department?
38. How much is allocated on average, to each staff member for training and improvement?
39. What is the average length of stay of staff in the department? Please break this down by position level.
41. As of 1 April 2010, how many staff have more than this amount carried over, and what is the cost of this leave being held?
42. In relation to NTPS staff as of 1 April 2010:
(a) what is the total amount of accrued leave in the department, broken down by long service leave and recreation leave. What is the financial value of that leave;
(b) what is the highest individual amount of accrued leave at each position level;
(c) what is the current total of sick leave entitlement of employees in the department; and
(d) how many days sick leave were taken in 2009?
(a) what is the total amount of accrued leave in the department, broken down by long service leave and recreation leave? What is the financial value of that leave;
(b) what is the highest individual amount of accrued leave at each employee level;
(c) what is the current total of sick leave entitlement of employees in the department; and
(d) how many days sick leave were taken in 2009, at each employee level?
45. As at today, how many workers are currently on workers compensation? At what level and is there an expected return date?
46. In 2009 how many workers are or were on sick leave or extended leave (excluding recreation leave), longer than 3 weeks, at what level, and for what reason? Are there any still on extended leave?
47. Do you have any personnel under the old Commonwealth superannuation scheme and if so, what is the liability? What are the optimal retirement ages for such staff based on superannuation benefit definitions, what are ages of those people, and what are their position levels in the public service? If there are nurses, teachers or police in the CSS, how many are there, at what level and what are their ages?
48. Do they still have nt public servants who were employed in the 80’s and eligible for return flight to Adelaide every 2 years? How many and at what level?
(a) how many graduates started with the department;
(b) how many have completed the year;
(c) how many how won nominal positions;
(d) how many have left the NTG, and what was the time each stayed within the NTG before leaving; and
(e) how much sick leave has been taken on average by graduates and apprentices?
(a) how many employees do you have in your department that recognise themselves as indigenous;
(b) what are the levels of their positions held;
(c) how many at each level;
(d) how many are tenured and at what level;
(e) how many are temporary and at what levels;
(f) how many are acting up in positions and at what level;
(g) how many have completed the year;
(h) how many have left the NTG; and
(i) how much sick leave was taken, on average?
(a) In addition to salary how much was paid in employee allowances;
(b) what are these allowances, to what level do they apply and what is the annual estimated cost; and
(c) do allowances these attract the 9% Superannuation Guarantee Levy, and if so, which allowances?
53. How many repayment transactions (and the value) for personal items and services are outstanding?
54. How many reports of the improper use of Information Technology have been made?
55. How many reports resulted in formal disciplinary action?
57. What areas of the department are self-insured? What areas are commercially insured? If there are areas that are commercially insured, who provides this insurance, when is it due for renewal and what is the cost of this insurance provision and does it attract any thresholds under which insurance is not provided or any payments on item replacement?
59. How many tonnes of CO2 did the department emit in 2008?
60. What programs and strategies were introduced to reduce CO2 emissions across the department in 2009?
61. Has a target for departmental CO2 emissions been set for the coming financial year -
- (a) If yes, what % reduction is that from 2009; and
(b) If no, why has a target not been set.
63. How many vehicles does the Department have responsibility for?
64. What is the change, if any, in these vehicle numbers from 2008?
65. What proportion of those vehicles meet the emission standard of 5.5 out of 10 under the Commonwealth Government’s Green Vehicle Guide?
66. How many vehicles are home garaged?
67. What is the policy in relation to home garaging vehicles?
68. What position levels have vehicles attached or are allowed to home garage?
71. What is the projected cost for power and water to the department in 2010?
73. What is the level of sponsorship provided in terms of financial support or in kind support?
75. How much is year to date expenditure? Please breakdown into newspaper, radio and TV?
76. What advertising campaigns have been undertaken or will be undertaken by the department in 2009/10?
77. In 2009 how many consultancies were let in the year, at what cost, how many were NT firms and how many interstate and what was the value of those intra-territory and those interstate?
ANSWER
Answered on 15/06/2010
37
- Department of Construction and Infrastructure – Output Groups
In relation to the portfolio areas within the Department of Construction and Infrastructure would you kindly respond to the following questions by output group within the Department:
HR Unit Questions:
1. How many personnel are employed to perform Human Resources functions within the Department? At what position level are they employed?
EO1 - Director HR
AO8 – Manager HR Operations
AO7 – Senior Consultant
AO6 – Consultant
AO6 – Early Careers Co-ordinator
AO4 – HR Support Officer.
None, Whole of Government Payroll Services are provided by DBE.
3. How many instances have occurred where the department has made errors in respect to payments to allowances for members of the department? Can you please explain these instances?
The following overpayments occurred for the 2009/2010 Financial Year.
| Error source | Date Error occurred | No of Errors | Amount | Amount recovered | Outstanding Amount | Reasons Why |
| Recruitment | 31/08/2009 | 1 | $5166 | $2964 | $2202 | Incorrect processing of higher duties. |
| 17/02/2010 | 1 | $6518 | 0 | $6518 | Overpayment of skills allowance, payment was not ceased on promotion to another role. |
| 9/7/2009 | 1 | $2527 | $500 | $2027 | NTA allowance. |
| 15/6/2009 | 1 | $3594 | 0 | $3594 | Incorrect processing of maternity leave. |
| Total | 4 | $17805 | $3464 | $14341 |
4. What interdepartmental charges are applied to managing the payroll? Is there a differential in cost for different position levels, if so what are these differences in cost?
The notional cost associated with DBE charges is 272,450.56 for 2009/2010 financial year. There is no cost differential for position levels.
5. How are costs determined between departments in relation to payroll costs, including transfers and relocation of staff?
Costs are agreed between agency managers on a case by case basis. Generally, the recruiting agency covers relocation costs. With regard to Transfer dates they are agreed between the agencies and DBE payroll is notified of date of action.
6. What is the budget of the Human Resources functional area of the Department?
Human Resources unit for the 2009/10 financial year is currently in the Construction Division structure; but as a result of the Agency (DPI) restructure announced on the 4 December 2009 and the creation of DCI it will be re-established in the Agency (DCI) structure for 2010/11.
Human Resources are funded within Corporate Services.
7. What is the break down of the Human Resources budget to employee payments, travel, accommodation and training?
The Human Resources unit is newly established and a budget is still being developed under the new structure. Details on the breakdown of the budget are not yet available as budgets are only now being developed.
8. Do the same staffs manage executive contracts as manage non-executive staff members? If not, how many manage executive contracts and what are their position levels, and how many manage non-executive contract staff and what are their levels?
DBE’s Whole of Government Payroll Services manages non executive, and contract executive.
The Department currently has one AO4 Officer that manages the administration of Executive Contracts as part of their responsibilities of the role.
9. How many complaints have been made in the department in relation to workplace bullying and harassment?
In the 2009/10 financial year there were 5 reported complaints.
10. How much has been spent to date on advertising employee positions, and can you provide a break down of these costs?
Information supplied by DBE. The dates they have reported on are 1 July 2009 to 1 April 2010.
| DEPARTMENT NAME | International | Local | National | Production | Grand Total |
| Dept of Construction & Infrastructure | $38,917.83 | $218.88 | $39,136.71 | ||
| $3,069.97 | $69,261.91 | $6,375.10 | $78,706.98 | |
|
| |||||
| DCI + Construction | $41,987.80 | $69,261.91 | $6,593.98 | $117,843.69 |
DCI is a newly created Department, as a result of the agency restructure announced on 4 December 2009. Agency restructures are effective from 1 July of the Financial Year they occur in.
Production costs – formatting of the advert (not for block ad).
11. What is the attrition rate of staff in the human resources area of the department?
As at 1 April 2010 the rate of attrition was zero.
12. What is the current state of employment in the Human Resources department, that is, are all positions filled, if not are there any positions with staff on higher duties, if so how many, at what level and for how long, and are their positions vacant, if so how many, at what level and for how long?
As at 1 April 2010 all positions are filled.
There are 2 individuals on HDA, 1 x AO8 and 1 x EO1 the JAQ’s are progressing.
Relocation Costs:
13. In 2009, how much has been spent on relocation cost for commencement of employment and either completion or termination of employment (removalists, airfares, accommodation and allowances) in the Department.
Relocation Fares 18,157.65
Relocation Allowance 200.00
Removal and Storage 175,770.13
Relocation Expenses 144,493.83.
DCI for the period 1 July 2009 to 30 April has spent 2,690.67 on relocation costs.
Relocation Fares 231.58
Relocation Allowance nil
Removal and Storage 1,550.00
Relocation Expenses 909.09.
DCI is a newly created Department, as a result of the agency restructure announced on 4 December 2009. Agency restructures are effective from 1 July of the Financial Year they occur in.
14.
Please provide a breakdown per business unit.
CD
1 July 2009 – 30 April 2010.
| Business Unit | Relocation Fares (368111) | Relocation Allowance (368311) | Removal and Storage (368211) | Relocation Expenses (368911) | TOTAL |
| Buildings Infrastructure Darwin | 3,042.94 | 200.00 | 31,773.76 | 25,031.88 | 60,048.58 |
| 10,851.31 |  | 65,533.09 | 72,449.25 | 148,833.65 |
| 1,153.64 | | 39,128.96 | 29,758.57 | 70,041.17 |
| 1,094.13 | | 14,507.09 | 10,658.86 | 26,260.08 |
| 1.082.38 | | 2,830.75 | 3,097.26 | 7,010.39 |
| 933.25 | | 3,878.30 | 2,418.01 | 7,229.56 |
| | | 18,118.18 | 1,080.00 | 19,198.18 |
| | | | | - |
| TOTAL | 18,157.65 | 200.00 | 175,770.13 | 144,493.83 | 338,621.61 |
DCI
(368111)Relocation Allowance (368311)Removal and Storage
(368211)Relocation Expenses
(368911)
TOTAL
Infrastructure | - | - | | 795.45 | 795.45 | | | | | | |
Corporate | 231.58 | - | 200.00 | | 431.58 | | | | | | |
Housing Capital Projects | - | - | 1,350.00 | 113.64 | 1463.64 | | | | | | |
TOTAL | 231.58 | - | 1,550.00 | 909.09 | 2,690.67 | | | | | | |
- 15. How much is budgeted for relocation and other appointment and termination expenses in 2009/10.
Construction Division budget for Relocation expenses in 2009/10 is 415,000.
DCI budget for Relocation and expenses in 2009/10 is 5,715.
Due to DCI being a newly created Agency its budget structure for 2009/10 is only for Infrastructure and Housing Capital projects.
Marketing:
16. How much was spent by the Department in 2009 on advertising and marketing programs (and up to 1st April 2010).
2010 (1 July 2009 - 30 April 2010)
Advertising 3,234
Marketing and Promotions Nil
Construction Division
2010 (1 July 2009 - 30 April 2010)
Advertising 123,103
Marketing 139,636.
Please Note: Agency restructures are effective from 1 July of the Financial Year they occur in.
17. What was each of those programs and what was the cost of each of those programs?
DCI did not run any advertising or marketing campaigns in the current financial year. The majority of our advertising and marketing expenditure was on statutory advertising relating to road conditions (Total: 33 686.97 as at 29 April 2010) and advice to the public on construction projects and the impact they may have e.g. changed traffic conditions.
The only promotional advertising we undertook was for Tiger Brennan Drive Open Day and the Construction Division Industry Forums in Darwin and Alice Springs.
Staffing Preamble:
The Department is in a state of flux following the December 2009 changes and the Chief Executive transition.
Worker Turnover:
18. As of 1st of April 2010, what is the current staffing of the department, by level?
The figures are as at 1 April 2010.
Level | Number |
| AO2 | 18 |
| AO3 | 31 |
| AO4 | 38 |
| AO5 | 16 |
| AO6 | 25 |
| AO7 | 13 |
| AO8 | 17 |
| * AQF3A | 2 |
| EO1 | 17 |
| EO1C | 14 |
| EO2C | 9 |
| EO3C | 2 |
| EO4C | 2 |
| ECO6 | 1 |
| GRADT | 5 |
| * ICS | 3 |
| P1 | 4 |
| P2 | 20 |
| P3 | 16 |
| P4 | 3 |
| T1 | 7 |
| T2 | 18 |
| T3 | 38 |
| T4 | 38 |
| T5 | 76 |
| T6 | 36 |
| * WILS | 5 |
* ICS = Indigenous Cadetship Support.
* WILS = Works Integrated Learning Scholarship.
Numbers are presented in head count.
Perm Staff Held in Nominal Posn | Perm Staff Not in Nominal Posn | (*)Temporary staff |
| 213 | 144 | 117 |
* Temporary Staff include staff on Temporary Employment Contracts, Casuals, Board Members, Executive Contractors, Apprentices and Graduates.
20. What was the rate of turnover of staff in the department in 2009?
Construction Division from 1 July 2009 to 3 December 2009 and Department of Construction and Infrastructure from 4 December 2009 to 1 April 2010 the rate of turnover was 20.34%.
21. What is the rate per level?
The table below has been provided by DBE. Construction Division from 1 July 2009 to 3 December 2009 and DCI from 4 December 2009 to 1 April 2010.
Classification | Turnover % |
| AO2 | 89.43 |
| AO3 | 17.78 |
| AO4 | 18.18 |
| AO5 | 38.46 |
| AO6 | 12.03 |
| AO7 | 34.01 |
| AO8 | 18.18 |
| * AQF3A | 111.11 |
| EO1 | 7.32 |
| EO1C | 8.33 |
| EO2C | 0.00 |
| EO3 | 0.00 |
| EO4C | 50.00 |
| EO6C | 0.00 |
| * GRAD | 0.00 |
| P1 | 66.67 |
| P2 | 33.33 |
| P3 | 6.06 |
| P4 | 100.00 |
| T1 | 71.43 |
| T2 | 28.14 |
| T3 | 15.15 |
| T4 | 15.54 |
| T5 | 15.85 |
| T6 | 0.00 |
* AQF3A = Australian Qualification Framework (Certificate III Apprentice).
* GRAD = Graduate Trainee.
22. How many vacant positions are there in the Department as a whole?
As at 1 April 2010 there are 131 vacant positions, some are unbudgeted positions.
23. How long, in total days, have permanent positions been vacant in the department?
The total days permanent positions have been vacant in the department for Construction Division from 1 July 2009 to 3 December 2009 and for Department of Construction and Infrastructure from 4 December 2009 to 1 April 2010 is 12,679 days.
The average length a permanent position is vacant within the department is 248 days. The high figure is attributed to hard to fill positions in Technical and Professional streams.
24. In relation to all vacant positions, what is the break down of recruitment actions by:
a) Selection process commenced; and
As at 1 April 2010 46 selection processes commenced.
b) Selection process (including position advertising) not commenced.
85 vacant positions not commenced. Positions that are vacant are being reviewed.
25. How many staff are currently employed on a temporary contract?
26. In the period 1st January 2008 to 1st April 2010, how many positions have been advertised by “expression of interest”?
The total amount of Expression of Interest is 46.
| 2009 | 2010 | TOTAL |
| DCI | 1 | 7 | 11 |
| CD | 35 | - | 35 |
| TOTAL | 36 | 7 | 46 |
This does not include internal development opportunities.
27. In the period 1st January 2008 to 1st April 2010, how many temporary contracts have been extended, broken down by the number of times extended?
Reports were not available back to 1 January 2008.
From 4 December 2009 to 1 April 2010 DCI has extended 37 contracts once and 5 contracts have been extended twice. A total of 42 contract extensions.
28. How many times has the department sought permission from the Commissioner to extend a contract beyond a third extension?
None.
As at 1 April 2010 the CEO approved 7 contracts beyond the third extension.
29. If permission has been sought, what recruitment action has taken place?
None.
30. Per position level, what is the average length of time taken for recruitment from advertising to successful applicant?
The overall average time taken to recruit is 6 weeks.
31. What is the number of positions that have been filled by the recruitment of an existing public servant, and how many from the general public?
From 4 December 2009 to 1 April 2010, a total of 65 positions have been filled.
Of this number:
2 were external recruits,
45 were NTG employees and
18 did not declare. Please note: The DBE reporting source is based on a voluntary declaration by the applicant when applying for a job.
Prior to 4 December 2009 Construction Division data is recorded as DPI.
32. In 2009, how many positions have been reclassified in the department? What are the level of those positions?
Due to the Cabinet approved agency restructure, the data below represents information for Construction Division from 1 July 2009 to 3 December 2010 and Department of Construction and Infrastructure from 4 December 2010 to 1 April 2010.
# of reclass | Classn from - to |
3 | AO2 – AO3 |
1 | AO2 - AO4 |
5 | AO3 - AO4 |
1 | AO6 - AO7 |
1 | AO7 - AO8 |
1 | AO8 - EO1 |
2 | EO1 - EO2 |
1 | EO2 - EO4 |
3 | T2 - T3 |
7 | T3 - T4 |
85 | T4 - T5 |
27 | T5 - T6 |
1 | T6 - EO1 |
1 | T6 - EO1 |
33. How many permanent unattached employees do you have in your agency? What levels are they?
As at 1 April 2010 DCI currently has 66 unattached officers.
Please Note: The '"Number of Unattached Officers" is based on 'Head Count' for both operative and in-operative staff. Staff not employed full-time are counted as "1".
State | State Description | Classn | Classn Description | Unattached Officer Numbers |
T | DCI Construction & Infrastructure | AO2 | ADMIN OFF 2 | 6 |
T | DCI Construction & Infrastructure | AO3 | ADMIN OFF 3 | 5 |
T | DCI Construction & Infrastructure | AO4 | ADMIN OFF 4 | 7 |
T | DCI Construction & Infrastructure | AO5 | ADMIN OFF 5 | 3 |
T | DCI Construction & Infrastructure | AO6 | ADMIN OFF 6 | 4 |
T | DCI Construction & Infrastructure | AO8 | ADMIN OFF 8 | 2 |
T | DCI Construction & Infrastructure | P2 | PROF 2 | 1 |
T | DCI Construction & Infrastructure | P3 | PROF 3 | 3 |
T | DCI Construction & Infrastructure | T2 | TECH 2 | 5 |
T | DCI Construction & Infrastructure | T3 | TECH 3 | 1 |
T | DCI Construction & Infrastructure | T4 | TECH 4 | 16 |
T | DCI Construction & Infrastructure | T5 | TECH 5 | 7 |
T | DCI Construction & Infrastructure | T6 | TECH 6 | 6 |
34. How much has been spent on training and skilling unattached employees? What was the training provided?
Unattached officers are provided on average $300 per person per annum on training and skilling. Skills gaps are identified through the PDP process and training organised accordingly.
Approximately $17,500 has been spent on training unattached officers for the period 4 December 2009 to 1 April 2010 within DCI.
Dealing effectively with unacceptable employee behaviour
Construction Industry Induction (White Card Training)
Access Introduction
Access Power user
Sidra Inspection Workshop
Workzone Traffic Management
WZZ Traffic Control
Traffic Supervisor
Excel Introduction
4WD Training programme
Management Development Toolkit
Managing Employee Performance
Machinery of Government
Governance Perspectives
Unsealed roads workshop
Front Desk Superstar
Microsoft Access
Word Introduction
35. How many unattached employees have successfully gained nominal positions within the agency or gained employment in another agency in 2009?
As at 1 April 2010 there were 66 unattached officers, of which 8 employees have gained permanent employment in the NTPS.
36. How many have resigned?
As at 1 April 2010, none of the 66 unattached officers had advised of their resignation.
37. What is the average cost of recruiting staff to the department?
$2069 per person. This figure includes recruitment advertising, recruitment fares, removals and storage and relocation allowance.
38. How much is allocated on average, to each staff member for training and improvement?
39. What is the average length of stay of staff in the department? Please break this down by position level.
The average length of stay is 4 years. This response is for DCI including CD staff as at 1 April 2010, the average length of stay is shown in the table provided by DBE).
| Classification | Average Length Of Service in Years |
| ADMIN OFF 2 | 1.35 |
| ADMIN OFF 3 | 3.45 |
| ADMIN OFF 4 | 3.47 |
| ADMIN OFF 5 | 5.56 |
| ADMIN OFF 6 | 4.52 |
| ADMIN OFF 7 | 0.75 |
| ADMIN OFF 8 | 8.55 |
| * AQF3A | 0.00 |
| EXEC OFFICER 1 | 4.24 |
| EXEC OFF 1 CNTR | 7.15 |
| EXEC OFF 2 | 6.25 |
| EXEC OFF 2 CNTR | 11.50 |
| EXEC OFF 3 | 0.00 |
| EXEC OFF 3 CNTR | 0.00 |
| EXEC OFF 4 CNTR | 3.00 |
| GRADU TRAINEES | 0.20 |
| * ICS | 2.33 |
| PROF 1 | 1.00 |
| PROF 2 | 2.14 |
| PROF 3 | 10.56 |
| PROF 4 | 8.33 |
| TECH 1 | 0.00 |
| TECH 2 | 1.00 |
| TECH 3 | 4.73 |
| TECH 4 | 5.69 |
| TECH 5 | 6.04 |
| TECH 6 | 8.33 |
| * WILS | 1.00 |
* AQF = Australian Qualification Framework (Apprentice).
* ICS = Indigenous Cadetship Support.
* WILS = Works Integrated Learning Scholarship.
Leave Liabilities:
40. What is the policy of the department of carry over recreation leave, in particular, how many weeks are allowed to be carried over between years?
Not applicable. Please refer to the 2008-2010 Union Collective Agreement.
42. In relation to NTPS staff as of 1st April 2010:
a) What is the total amount of accrued leave in the department, broken down by long service leave and recreation leave? What is the financial value of that leave?
The current amount of accrued long service leave as of 1st April 2010 is 157 months with a financial value of $4,867,388.
b) What is the highest individual amount of accrued leave at each position level?
The figures below are current as at 1 April 2010 for DCI, including CD and report the total amount of accrued leave at each position level.
Long Service Leave (tables provided by DBE).
| Classification Description | LSL Accrued in Months |
| ADMIN OFF 2 | 1.72 |
| ADMIN OFF 3 | 9.62 |
| ADMIN OFF 4 | 6.4 |
| ADMIN OFF 5 | 7.7 |
| ADMIN OFF 6 | 13.99 |
| ADMIN OFF 7 | 6.84 |
| ADMIN OFF 8 | 15.45 |
| EXEC OFF 1 CNTR | 12.01 |
| EXEC OFF 2 CNTR | 8.41 |
| EXEC OFF 3 CNTR | 0.42 |
| EXEC OFF 4 CNTR | 1.85 |
| EXEC OFFICER 1 | 11.65 |
| EXEC OFFICER 3 | 1.9 |
| GRADU TRAINEES | 0.55 |
| * ICS | 0.92 |
| * AQF3A | 0.04 |
| PROF 1 | 1.07 |
| PROF 2 | 3.77 |
| PROF 3 | 5.88 |
| PROF 4 | 5.5 |
| TECH 1 | 0.92 |
| TECH 2 | 2 |
| TECH 3 | 7.97 |
| TECH 4 | 8.65 |
| TECH 5 | 9.82 |
| TECH 6 | 12.2 |
| * WILS | 0.25 |
* AQF = Australian Qualification Framework (Apprentice).
* ICS = Indigenous Cadetship Support.
* WILS = Works Integrated Learning Scholarship.
- Recreation Leave (Tables provided by DBE).
| Classification Description | Rec Accrued in Days |
| ADMIN OFF 2 | 146.1 |
| ADMIN OFF 3 | 176 |
| ADMIN OFF 4 | 182.5 |
| ADMIN OFF 5 | 202.5 |
| ADMIN OFF 6 | 210.3 |
| ADMIN OFF 7 | 137.7 |
| ADMIN OFF 8 | 212.5 |
| EXEC OFF 1 CNTR | 115.5 |
| EXEC OFF 2 | 88.5 |
| EXEC OFF 2 CNTR | 126.4 |
| EXEC OFF 3 | 31.1 |
| EXEC OFF 3 CNTR | 52.5 |
| EXEC OFF 4 CNTR | 84.6 |
| EXEC OFF 6 CNTR | 22.3 |
| EXEC OFFICER 1 | 198 |
| * ICS | 38.0 |
| * AQF3A | 5.0 |
| * NTPS AUTO APPRE | 20.5 |
| * GRAD TRAIN | 29.0 |
| PROF 1 | 71 |
| PROF 2 | 151.8 |
| PROF 3 | 160 |
| PROF 4 | 165.2 |
| * TRAIN TECH OFF | 32.5 |
| TECH 1 | 13.2 |
| TECH 2 | 103.9 |
| TECH 3 | 142.4 |
| TECH 4 | 259.8 |
| TECH 5 | 235.4 |
| TECH 6 | 214.1 |
| * WILS | 34.0 |
* AQF = Australian Qualification Framework (Apprentice).
* ICS = Indigenous Cadetship Support.
* WILS = Works Integrated Learning Scholarship.
* NTPS AUTO APPRE = Heavy Vehicle Mechanical Apprenticeship.
* GRAD TRAIN = Graduate Trainee.
* TRAIN TECH OFF = Trainee Technical Officer.
c) What is the current total of sick leave entitlement of employees in the department; and
As at 1st April 2010 there are 6390 weeks.
d) How many days sick leave were taken in 2009?
DCI/CD 2968 days during the period from 1 July 2009 – 1 April 2010.
43. In relation to Contract (ECO1 and above) staff as of 1st April 2010:
a) What is the total amount of accrued leave in the department, broken down by long service leave and recreation leave? What is the financial value of that leave;
62 months with a financial value of $896,329.19.
The tables below represent the accrued Long Service Leave and Recreation Leave for Executive Contract Officers. The data provided is for Construction Division from 1 July 2009 to 3 December 2009 and the Department of Construction and Infrastructure from 4 December 2009 to 1 April 2010.
- Long Service Leave:
| Level | LSL Accrued in Months |
| Construction Division | 01/07/09 – 03/12/09 |
| EO1C | 2.11 |
| EO2C | 2.65 |
| EO3C | 0.42 |
| DCI | 04/12/09 – 01/04/10 |
| EO1C | 9.9 |
| EO2C | 5.76 |
| EO4C | 1.85 |
- Recreation Leave:
| Level | Rec Accrued in Days |
| Construction Division | 01/07/09 – 03/12/09 |
| EO1C | 59.6 |
| EO2C | 56.1 |
| EO3C | 52.5 |
| EO4C | 34.7 |
| EO6C | 22.3 |
| DCI | 04/12/09 – 01/04/10 |
| EO1C | 55.9 |
| EO2C | 70.3 |
| EO4C | 50.0 |
c) What is the current total of sick leave entitlement of employees in the department; and
Total sick leave entitlement for all ECO1 and above DCI employees combined is: 618 weeks.
d) How many days sick leave were taken in 2009, at each employee level?
The tables below represent the total amount of sick leave taken for Executive Contract Officers. The data provided is for Construction Division from 1 July 2009 to 3 December 2009 and the Department of Construction and Infrastructure from 4 December 2009 to 1 April 2010.
| Classification | Classification Description | Sick Leave Days Taken |
| EO1C | Executive Officer 1 – Executive Contract | 65.99 |
| EO2C | Executive Officer 2 – Executive Contract | 24.05 |
| EO3C | Executive Officer 3 – Executive Contract | 15.00 |
| EO4C | Executive Officer 4 – Executive Contract | 2.68 |
| EO6C | Executive Officer 6 – Executive Contract | 2.00 |
44. How many people received workers compensation in 2009, at what position level and geographic location and how long for each person?
| Region | Level/Classn | Period of Claim |
| Darwin | T2 | 5mths – closed |
| Darwin | AO3 | 2mths – closed |
| Gove | AO3 | 2 mths - ongoing |
| Gove | AO3 | 7 mths - ongoing |
| Darwin | T3 | 2 mths - ongoing |
2 x cases are closed and 3 are ongoing.
As at 1 April 2010 there are 6 current open workers compensation cases (from previous years) - 3 are estimated to close within 3 months; 1 in mediation period and 2 are ongoing.
46. In 2009 how many workers are or were on sick leave or extended leave (excluding recreation leave), longer than 3 weeks, at what level, and for what reason? Are there still any on extended leave?
As at 1 April 2010:
There was 29 staff on extended leave longer than 3 weeks as at the 1 April 2010.
Two employees were on LSL
Four employees were on Misc Leave
Twenty-three employees were on unpaid leave.
| State | Classn | Classification | LSL | Miscellaneous | Total | |
Paid | Unpaid | Staff | ||||
| DCI Construction & Infrastructure | AO2 | ADMIN OFF 2 | 5 | 5 | ||
| DCI Construction & Infrastructure | AO3 | ADMIN OFF 3 | 1 | 2 | 3 | |
| DCI Construction & Infrastructure | AO5 | ADMIN OFF 5 | 1 | 2 | 3 | |
| DCI Construction & Infrastructure | AO6 | ADMIN OFF 6 | 1 | 1 | ||
| DCI Construction & Infrastructure | AO8 | ADMIN OFF 8 | 1 | 1 | ||
| DCI Construction & Infrastructure | EO1 | EXEC OFFICER 1 | 1 | 1 | ||
| DCI Construction & Infrastructure | ICS | ICS | 2 | 2 | ||
| DCI Construction & Infrastructure | P3 | PROF 3 | 1 | 1 | ||
| DCI Construction & Infrastructure | T2 | TECH 2 | 1 | 1 | ||
| DCI Construction & Infrastructure | T3 | TECH 3 | 1 | 1 | ||
| DCI Construction & Infrastructure | T4 | TECH 4 | 1 | 1 | ||
| DCI Construction & Infrastructure | T5 | TECH 5 | 1 | 3 | 4 | |
| DCI Construction & Infrastructure | WILS | WILS | 5 | 5 | ||
TOTAL | 29 |
47. Do you have any personnel under the old Commonwealth superannuation scheme and if so, what is the liability? What are the optional retirement ages for such staff based on superannuation benefit definitions, what are ages of those people, and what are their position levels in the public service? If there are nurses, teachers or police in the CSS, how many are there, at what level and what are their ages?
NT Treasury will be providing an answer to this question on a whole of government basis considering sufficient disaggregated information is not available at an agency level to answer the question.
48. Do they still have NT public servants who were employed in the 80’s and eligible for a return flight to Adelaide every two years? How many and at what level?
As at 1 April 2010, the total number of staff still entitled to airfares is 47.
| Classification | Total |
| AO3 | 2 |
| AO4 | 3 |
| AO5 | 1 |
| AO6 | 3 |
| AO8 | 5 |
| EO1 | 4 |
| EO3 | 1 |
| P3 | 4 |
| T3 | 4 |
| T4 | 5 |
| T5 | 9 |
| T6 | 6 |
Entry Level Recruitment:
49. In relation to Apprentices and Graduates, in 2009:
a) How many graduates started with the department;
Graduates - the 4 graduate employees that were recruited in 2009 completed the year and remain on the program in 2010.
c) How many won nominal positions;
Graduates - None to date, this is the first year since the agency restructure. These Graduates are due to complete at the end of 2010.
d) How many have left the NTG, and what was the time each stayed within the NTG before leaving; and
Graduates - All are currently with NTG.
e) How much sick leave has been taken on average by graduates and apprentices?
Graduates – The Graduates have not utilised any sick leave since their transfer to DCI from DPI on 29 January 2010 to 1 April 2010.
50. In relation to Indigenous Employees, in 2009:
a) How many employees do you have in your department that recognise themselves as Indigenous;
| Classification | Total |
| AO4 | 1 |
| AO6 | 1 |
| AO8 | 1 |
| T2 | 1 |
| T3 | 3 |
| T4 | 1 |
| T5 | 1 |
c) How many at each level;
| Classification | Total |
| AO4 | 1 |
| AO6 | 1 |
| AO8 | 1 |
| T2 | 1 |
| T3 | 3 |
| T4 | 1 |
| T5 | 1 |
d) How many are tenured and at what level;
Number of Permanent Indigenous Employees = 9
e) How many are temporary and at what levels;
Number of Temporary Indigenous Employees = 0
f) How many are acting up in positions and at what level;
2 are acting on higher duties at T4 & A04 levels.
g) How many have completed the year;
All 9 Indigenous employees are still currently employed and have not left the NTG.
h) How many have left the NTG; and
All 9 Indigenous employees are still currently employed and have not left the NTG.
i) How much sick leave was taken on average?
Allowances:
51. In regard to employee entitlements, for 2009:
a) In addition to salary, how much was paid in employee allowances;
DBE were unable to provide this information and advised the agencies to provide an estimated cost.
b) What are these allowances, to what level do they apply and what is the annual estimated cost; and
The type of allowances include: NT Allowance, First Aid allowance, On Call, Perishable allowance, Remote Electricity Subsidy Special Category and Study Allowance – NICP.
c) Do these allowances attract the 9% Superannuation Guarantee Levy, and if so, which allowances?
NTPS Code of Conduct:
36 credit cards have been issued to CD Staff as at 30 April 2010.
Total for the Department – 44.
There are no outstanding items as at 30 April 2010.
54. How many reports of the improper use of information Technology have been made?
There have been 2 requests for investigation in regards to improper use of IT however no formal reports have been made.
55. How many reports resulted in formal disciplinary action?
None.
- Insurance:
56. How much was spent on insurance expenses in 2009, further broken down by worker and employee insurances, physical plant and equipment insurances and other insurances?
DCI
2010 (1 July 2009 - 30 April 2010)
Insurance expense total Nil
Construction Division
2010 (1 July 2009 - 30 April 2010)
Insurance expense total 393,174.58
Public Liability insurance 4,400.00
Workers compensation 388,764.58
57. What areas of the department are self-insured? What areas are commercially insured? If there are areas that are commercially insured, who provides this insurance, when it is due for renewal and what is the cost of this insurance provision and does it attract any thresholds under which insurance is not provided or any payments on item replacement?
DCI falls under NTG self insurance as per Treasurer’s Direction R2.1.
CD being a Government Business Division is not covered by NTG self insurance as per Treasurer’s Direction R2.1. CD pay a workers compensation premium to the parent Agency (DCI). For other non- employee related insurance CD self insures unless the event poses an increased risk for the Division and then commercial insurance is engaged.
Areas that CD has engaged commercial insurance are for public events such as the Tiger Brennan Open Day and the CD Industry Forum.
Climate Change:
58. How many tonnes of CO2 did the department emit in 2009?
Currently, the Northern Territory Government reports against building energy consumption use by Government agencies with more than 50 full time equivalent staff members, and for vehicle emissions from NT Fleet vehicles.
Emissions from NT Fleet vehicles for this period 1 April 2009 to 31 March 2010 was:
(Fleet Vehicle component only)
Org 60 DCI: 20.5 Tonnes.
Org 61 Construction Division: 975.3 Tonnes.
DCI is a newly created Agency as a result of the Administrative Arrangement orders announced on the 4th December 2009 which resulted in the restructure of the former DPI into DCI and DLP. Therefore the below refers to the former DPI.
In 2007-08 the Department of Planning & Infrastructure preliminary building energy consumption was 7,863 Giga Joules corresponding to 1,555 tonnes of greenhouse gas emissions.
In 2008-09 Department of Planning & Infrastructure preliminary building energy consumption was 9,107 Giga Joules corresponding to 1,883 tonnes of greenhouse gas emissions. This increase is due to an increased use of accommodation in three floors of the Chan Building. In prior years the Chan Building use has been limited to one off day use for various exhibitions or conferences. In contrast, in 2008-09 the Chan has been utilised by this Department for the Asset Management System replacement project and by the Department of Local Government and Housing for the as a decanting facility while renovating the usual office accommodation.
Emissions from NT Fleet vehicles for this period 1 April 2008 to 31 March 2009 was:
Org 60 DPI: 309.8 Tonnes.
Org 61 Construction Division: 913.2 Tonnes.
60. What programs and strategies were introduced to reduce CO2 emissions across the department in 2009?
The Department of Construction & Infrastructure has initiated a number of strategies to reduce its carbon emissions including:
2009/2010
Lease negotiation of Highway House increase from the current 4 NABERS star rating to a 4.5 star rating.
Installation of new air conditioning chillers in the Chan Building.
Staff Energy Awareness campaigns.
2010/2011
Staff Awareness campaigns.
Review the Greatorex building.
61. Has a target for your departmental CO2 emissions been set for the coming financial year –
a) If yes, what % reduction is that from 2009; and
The Department of Construction & Infrastructure is working towards the reduction target set in the Northern Territory Government Energy Smart Buildings Policy for the 2010-11 financial year.
That target is a 10% reduction in energy usage per square metre across the department’s building portfolio compared to a 2004-05 baseline.
In addition, the Department of Construction & Infrastructure is working towards the reduction target set in the Northern Territory Greening the Fleet Strategy that aims to reduce emissions form the Territory Government’s passenger and light commercial fleet by 20% by 2014 and 50% by 2020. The initial whole of government target has been set by NT Fleet at 7% per annum for the 2009/10 and 2010/11 Financial Year.
(Fleet Vehicle component only)
The NT Fleet forecast reduction for the period ending 30 June 2010 for DCI (including GBD) has been predicted at 2%; below are the actual achieved as at 31 March 2010:
DCI – due to being a new department there has been no opportunity to reduce CO2 emissions.
Construction Division - achieved 1.6%. CD will be implementing strategies in consultation with NT Fleet to align the department with projected targets.
b) If no, why has a target not been set?
N/A.
- Vehicles:
62. How much was spent on vehicles by the department in 2009?
Below is also the expenditure for 2010 financial year as at 30 April 2010.
DCI
2010 (1 July 2009 - 30 April 2010)
Motor Vehicle total 53,890.65
Operating lease expenses 36,105.97
Hire Charges 4,965.25
Fuel 8,820.83
Other 3,998.60
Construction Division
2010 (1 July 2009 - 30 April 2010)
Motor Vehicle total 2,462,080.94
Operating lease expenses 1,580,898.60
Hire Charges 51,863.35
Fuel 560,974.49
Other 268,344.50
63. How many vehicles does the department have responsibility for?
DCI has 8 vehicles that it is responsible for.
Construction Division has 178 vehicles that it is responsible for.
Total for the Department – 186.
64. What is the charge, if any, in these vehicles numbers from 2008?
DCI
The change from the 2008/09 financial year to as at 30 April 2010 is an additional 2 vehicles for DCI as a result of the Housing Capital Projects group transferring as per the Administrative Arrangement Orders announced on the 4 December 2009.
Construction Division
The change from the 2008/09 financial year to as at 30 April 2010 is an additional 20 vehicles for CD which 10 of these were utilities and is directly linked to the increase program requirements. Other increases are due to both Executive Contract Officers additions due to both increases in project related personnel and the result of the Administrative Arrangement Orders announced on the 4 December 2009.
65. What proportion of those vehicles meet the emission standard of 5.5 out of 10 under the Commonwealth Government’s Green Vehicle Guide?
Total for the Department – 64.5%.
DCI has 33% of vehicles that meet the emission standard of 5.5 under the Commonwealth Government’s Green Vehicle Guide.
Construction Division has 66% of vehicles that meet the emission standard of 5.5 under the Commonwealth Government’s Green Vehicle Guide.
66. How many vehicles are home garaged?
Total for the Department 164.
67. What is the policy in relation to home garaging vehicles?
DCI as it is newly created abides by the former DPI Policy for Vehicle Management. The home garaging treatment is outlined in this policy and available to all staff on the DCI Intranet.
The policy in section 3 “Approval to Home Garage” states:
Where there is a requirement to conduct departmental activities outside normal working hours, approval is required for home garaging. Before home garaging can occur, the ‘request to home garage vehicle’ form must be completed and signed by a delegated officer.
Delegated approval is as follows:
| Chief Executive: | Permanent home garaging As and when required home garaging |
| Executive Director: | Periods in excess of 2 weeks for temporary home garaging |
| Director/Regional Manager: | One night – 2 weeks for temporary home garaging |
Officers have a responsibility to ensure that the vehicle is secured at all times.
Home garaging is a reportable fringe benefit. Financial Services coordinate fringe benefit returns each quarter and will seek details quarterly of home garaged vehicles (Refer 5.3.2).
Officers driving private plated vehicles who are proceeding on leave should ensure that employees acting in their position and home garaging the vehicle maintain details to enable the completion a fringe benefit tax return. Reference should be made to Sections 1 and 5 of this policy.
It is important that all home garaged vehicles are made available for official use by departmental officers during normal working hours.
68. What position levels have vehicles attached or are allowed to home garage?
Total departmental vehicles home garaged 164. (156 CD & 8 DCI)
Technical staff that home garage work on a rotation system based on work requirement needs.
EO1 with private plated vehicles at the discretion of the CEO
Executive Contact Officers.
Darwin based vehicles there is a requirement to home garage fleet due to no secure overnight car park.
Home garaged vehicles in some instances are rotated.
- Travel and Accommodation:
69. How much was spent on travel in 2009, broken down by intrastate, interstate and international fares, accommodation and other expenses?
Below is also the expenditure for 2010 financial year as at 30 April 2010.
DCI (Including CD)
2010 (1 July 2009 - 30 April 2010)
Travel & Accommodation 1,105,424
Intra Territory Fares 283,842.18
Interstate Fares 62,077.98
Air Bus and Boat charter 205,533.77
Intra Territory Accom 250,858.54
Intra territory travel allowance 255,788.14
Inter territory travel allowance 13,658.27
Interstate Accom 29,994.58
Overseas Accom 840.90 .
Total 2,208,018.36
- Utilities:
70. What was the cost of power and water to the department in 2009?
DCI (Including CD)
2010 (1 July 2009 - 30 April 2010)
Power 304,212.20
Water 104,293.36
The projected cost for power and water for the department for the full 2010 financial year has been calculated by pro rata for the last two months of the financial year based on actual expenditure as at 30 April 2010.
DCIit is projected to incur 178,300 for power and 94,800 for water costs.
CDit is projected to incur 186,700 for power and 30,400 for water costs.
Year to date actual as at the 30 April 2010 are:
DCI
2010 (1 July 2009 - 30 April 2010)
Power 304,212.20
Water 104,293.36
Public events:
72. List the public events/conferences/forums that were sponsored by the department from 1st January 2009 to 1st April 2010 and what are projected for 2010/11?
Question 72 is answered in conjunction with Question 73.
73. What is the level of sponsorship provided in terms of financial support or in kind support?
| Palmerston Regional Business Association | Palmerston Regional Business Association Golf Day – Hole sponsorship. | August 2009 | 150.00 |
| Territory Construction Association | NTG Sponsorship of the 2009 Excellence in Building Awards – Minister Lawrie. | September 2009 | 15 000.00 |
| Territory Construction Association | Bronze sponsorship of the Excellence in Building Awards. | September 2009 | 3500.00 |
| Agentur (Event organiser) | Silver Partnership of the Indigenous Economic Development Forum 2009. | 6&7 October 2009 | 11 000.00 |
| AIPM Darwin | Silver sponsorship of the Australian Institute of Project Management NT Awards. | September 2009 | 2000.00 |
| CCFNT | Civil Contractors Federation NT Training Awards 2009 – Indigenous Training Award. | June 2009 | 500.00 |
| TOTAL: | | | 32 150.00 |
In 2010, DCI has committed sponsorship as follows:
| Australian Institute of Architects. | Annual Awards 2010 | June 2010 | 5000.00 |
| Australian Institute of Project Management. | Annual Awards 2010 | October 2010 | 2000.00 |
| National Australian Institute of Project Management Conference to be held in Darwin 2010. | National Awards | October 2010 | 4000.00 |
| Engineers Australia. | 2010 Supporter | 2010 | 5000.00 |
| Civil Contractors Federation NT | 2010 Earth Awards and 2010 Training Awards | June 2010 | 5000 – Earth Awards 750.00 – Indigenous Employment and Training Award. |
| Master Builders NT | 2010 Excellence in Building and Construction Awards – sponsorship by Minister McCarthy for pre-dinner drinks event. | August 2010 | 15 000.00 |
| NT Shelter | Sponsorship of Community Housing Federation of Australia event to be held in Darwin. Provided by way of a grant in conjunction with Treasury and Dept of Local Government, Housing and Regional Services. | 2010 | 5000.00 |
| TOTAL: | | | 41 750.00 |
- Advertising:
74. What is the department’s budget for advertising for the 09/10 reporting year?
DCIadvertising budget nil
CD advertising budget 282,000 (advertising and marketing & promotions)
75. How much is year to date expenditure? Please break down into newspaper, radio and TV?
The department does not operate under a set advertising budget. Instead, advertising requirements are managed within the overall Corporate Communications budget and expenditure is committed as required.
The breakdown is as follows:
DCI
2010 (1 July 2009 - 30 April 2010)
Total newspaper, radio & TV 3,233.93
Newspaper 2,033.93
Magazines/ journals 1,200.00
Construction Division
2010 (1 July 2009 - 30 April 2010)
Total newspaper, radio & TV 123,103.56
Newspaper 100,466.29
Radio 21,087.27
Television 400.00
Other 1,150.00
Total for the Department – 126,337.49.
76. What advertising campaigns have been undertaken or will be undertaken by the department in 2009/10?
The department did not run any advertising campaigns in the current financial year and at this stage, does not plan to.
77. In 2009 how many consultancies were let in the year, at what cost, how many were NT firms and how many interstate and what was the value of those intra-territory and those interstate?
Corporate Communications:
In 2009 DCI did not award any consultancies that were for advertising only. However, we did award the following:
1. McGregor Tan Research 10 010.00 to create and manage Construction Division’s Client Survey
2. Michels Warren Munday 27 647.30 as at 4 May to provide communications support for the Tiger Brennan Drive Stage 2 project
Both companies are registered locally with NTICN.
Last updated: 04 Aug 2016